AI meeting assistants have become essential productivity tools. They can do far more than just record conversations—they capture accurate transcripts, create summaries, and integrate into workflows. With so many AI assistant tools available, professionals often ask: What’s the best AI meeting assistant app for their team?
Top 5 AI Meeting Assistants to Consider in 2025
Here are five reliable AI meeting assistant apps that can help you run smoother, more efficient meetings.
- Krisp – Best for distraction-free meetings. It combines noise cancellation and accent conversion with accurate AI-generated notes, summaries, and action items.
- Otter – Best for real-time transcription and collaboration. Teams can highlight key moments, share notes instantly, and integrate them with workplace apps.
- Fireflies – Best for searchable meeting records. Its AI captures conversations and allows users to search past meetings like a knowledge base.
- Read AI – Best for meeting analytics. It provides real-time engagement metrics, sentiment analysis, and insights to improve how teams communicate.
- Granola – Best for lightweight note-taking. It helps professionals get structured meeting notes and follow-ups without heavy integrations or complex setup.
1) Krisp
Krisp AI Meeting Assistant is a botless AI-powered tool that removes background noise, records and transcribes online and in-person meetings, automatically generating summaries and action items. It works across many platforms and features real-time accent conversion to improve clarity and confidence during meetings.
Key Features of Krisp AI Meeting Assistant
- Searchable Recordings: Every meeting is saved with an interactive transcript, allowing you to search for specific words or topics and quickly find relevant moments.
- 96% Accurate Transcriptions: Krisp captures conversations with minimal errors, ensuring reliable transcripts for reference or compliance needs.
- AI Note Taking for Online and In-person Meetings: Whether online or in person, Krisp creates structured notes that include highlights, summaries, and action items. Users can even upload voice recordings from offline meetings to get the same outputs.
- Noise Cancellation: The platform’s signature feature removes background noises, overlapping voices, and echoes, making sure all participants are clearly understood.
- Accent Conversion: Krisp can modify English accents in real time, improving clarity and reducing miscommunication in global meetings.
Additional Capabilities & Integrations
- Cross-Platform Compatibility: Krisp works natively with popular conferencing platforms such as Zoom, Microsoft Teams, Google Meet, etc. Its mobile app can also record in-person meetings, ensuring consistent note-taking across different meeting environments.
- Workflow Integrations: Outputs from Krisp can be connected to tools like Slack, Salesforce, HubSpot, and calendar apps. This reduces manual work by automatically sharing notes or attaching action items to ongoing workflows.
- Multilingual Support & Smart Sharing: Summaries and transcripts are available in 16 languages, making them accessible for international teams. Notes can be quickly shared or edited, allowing teams to refine meeting outputs before distribution.
- Security & Compliance: Audio is processed locally on the device instead of external servers, which protects sensitive information. Krisp’s approach ensures compliance with company security requirements while maintaining user privacy.
Pricing
Krisp AI meeting assistant offers flexible plans designed for individuals, teams, and enterprises, making it suitable for professionals as well as large organizations.
- Free Plan: $0/user/month
- Unlimited transcriptions
- 60 minutes/day of noise cancellation
- Limited AI meeting notes (summaries + action items)
- Pro Plan: $12/user/month (billed annually)
- Unlimited noise cancellation
- Unlimited AI notes, summaries, and action items
- Advanced integrations
- Business Plan: $15/user/month (billed annually)
- Everything in Pro
- Centralized admin controls
- Advanced reporting & team management features
- Enterprise Plan: Custom pricing
- Tailored solutions for large teams
- Dedicated support and security compliance options
G2 User Reviews
- Score: 4.7 / 5
- Reviews: 658+
Reviewers consistently mention clearer audio quality, accurate transcription, and smooth integrations as standout advantages.
2) Otter
Otter makes meetings easier to follow by providing live transcription and automated summaries. Many professionals searching for what’s the best meeting notes AI assistant turn to Otter. It delivers live transcripts with speaker recognition, which makes it a top AI meeting assistant for live transcriptions and collaboration.
Key Features of Otter AI Meeting Agent
- Real-Time Transcription: Provides live transcripts with speaker identification and timestamps. Users can follow the conversation in real time or revisit key parts later.
- Automated Summaries and Action Items: After each meeting, Otter produces a summary with main points and follow-up tasks. This reduces manual note-taking and ensures accountability.
- AI Chat Assistance: Teams can ask questions such as “What decisions were made?” and Otter retrieves answers directly from the transcript.
- Voice-Activated Meeting Agent: Otter allows participants to use voice commands during or after meetings to create tasks, draft follow-ups, or ask questions.
- Specialized Enterprise Agents:Specialized agents for sales and customer success teams help capture insights and automate CRM updates.
Additional Capabilities & Integrations
- Calendar & Meeting Integration: Otter links with calendar platforms and can automatically join scheduled meetings, so transcription begins without user intervention.
- Slide Capture & File Uploads: The platform can capture slides during screen sharing and sync them with meeting notes. Users can also upload audio or video files for transcription, making it useful for more than live meetings.
- Third-Party Integrations: Otter connects with tools like Slack, HubSpot, Salesforce, Jira, Asana, and Notion. This makes it easy to push notes, action items, and transcripts into existing workflows.
Pricing
Otter’s pricing plans are designed to suit both individuals and teams:
- Basic – Free
- 300 minutes/month (30 minutes per meeting)
- Live transcription and summaries
- Pro – $8.33/user/month (annual) or $16.99 (monthly)
- 1,200 minutes/month
- Advanced exports, custom vocabulary, Zapier integration
- Business – $20/user/month (annual) or $30 (monthly)
- 6,000 minutes/month
- Unlimited file imports
- Admin tools and reporting
- Enterprise – Custom pricing
- Adds advanced workflow automation, CRM integrations, and compliance features
G2 User Reviews
- Rating: 4.3 out of 5
- Number of Reviews: 343+
Users highlight the accuracy of transcription, simple interface, and strong integrations. Some mention occasional delays in recording start times or difficulties with admin settings.
3) Fireflies
Fireflies is often chosen as one of the best AI meeting assistant tools for teams that need searchable transcripts and workflow automation.
Key Features of Fireflies AI Teammate
- Automatic Recording and Transcription: Can be invited to calls or set to auto-join. It records and transcribes meetings, or processes uploaded audio and video.
- AI-Powered Summaries (AskFred): Generates summaries with highlights and tasks. Users can also query AskFred, its AI assistant, to find decisions or key details instantly.
- Search and Navigation Tools: All conversations are searchable by keyword, topic, or speaker. Time-stamped navigation makes finding specific moments straightforward.
- Conversation Insights and Analytics: Provides metrics like talk time, sentiment, and trending topics, helping teams improve communication patterns.
Additional Capabilities & Integrations
- Broad Platform Compatibility: Fireflies works across major video conferencing platforms like Zoom, Google Meet, and Microsoft Teams. It also supports dialers, browser extensions, and mobile recording, making it versatile across meeting formats.
- Workflow Integrations: Notes and transcripts can be automatically shared with collaboration tools such as Slack, Salesforce, HubSpot, Trello, and Asana. Teams can also clip short audio highlights to share specific moments.
- Security and Privacy: Fireflies follows strict compliance standards like GDPR, HIPAA, and SOC 2. Encryption and admin-level controls protect sensitive business information, making it suitable for industries with higher data security requirements.
Pricing
Fireflies offers multiple plans for different user needs:
- Free Plan ($0)
- Up to 800 minutes of storage per seat
- Live transcription in 60+ languages
- Basic search and collaboration tools
- Pro Plan (~$10/user/month, billed annually; or $18/month, billed monthly)
- Unlimited transcription
- Expanded storage (around 8,000 minutes per seat)
- Advanced features such as AI summaries, filters, speaker analytics, and third-party integrations
- Business Plan (~$19/user/month annually; $29/month billed monthly)
- Unlimited storage
- Video screen capture and advanced analytics
- Team insights, API access, and higher-level support
- Enterprise Plan (Custom, starting around $39/user/month)
- All Business features plus enterprise-grade controls
- Single sign-on (SSO), HIPAA compliance, private storage
- Dedicated account manager and configurable data policies
G2 User Reviews
- Rating: 4.8 / 5
- Number of Reviews: 700+
Users praise Fireflies for saving time on note-taking, creating accurate summaries, and integrating well with their workflows. Positive feedback often highlights its ability to replace manual meeting documentation. Common concerns include occasional transcription errors in noisy environments or with overlapping speech, and delays when the bot joins certain calls.
4) Read AI
Best For: Professionals who prefer a bot-free app with secure, AI-enhanced notes for both online and in-person meetings.
Read AI positions itself as an AI meeting assistant with the best reviews in analytics and coaching. It is often recognized as a top rated AI meeting assistant software for its insights and performance metrics. Teams that prioritize structured recaps value Read AI as a leading AI meeting assistant for notes.
Key Features of Read AI Meeting Copilot
- Real-Time Transcription: Meetings are transcribed as they happen, with timestamps and speaker labels. Users can click on a section of text to replay the exact part of the conversation.
- AI Summaries with Action Items: At the end of a meeting, Read AI generates a structured summary that highlights main points, decisions, and next steps. It also divides long meetings into chapters for quicker review.
- Knowledge Search Across Sources: Read AI connects meeting notes with other data sources, such as emails or documents. A built-in search tool allows users to find information with context and references.
- Coaching and Performance Feedback: The platform provides personal communication insights, like how often you speak, use of filler words, or interruptions, helping improve presentation and leadership skills.
- Pre-Meeting Briefings: For recurring calls, Read AI can display a quick snapshot of key takeaways from the last session and what still needs attention.
Additional Capabilities & Integrations
- Calendar and Conferencing Integration: Works directly with Zoom, Teams, and Google Meet. No separate extension or add-on is required.
- Search Copilot: A query-based assistant lets users ask natural questions like “What are the open tasks from last week?” and receive answers from combined meeting and workspace data.
- Security Standards: Read AI complies with enterprise requirements such as SOC 2, HIPAA, and GDPR, ensuring sensitive data stays protected.
Pricing
- Free Plan – $0
- Up to 5 meeting summaries per month
- Basic transcription and recommendations
- Pro Plan – $19.75/user/month (annual billing)
- Unlimited summaries and reports
- Shared workspaces
- 100 minutes of uploads per month
- Integrations with tools like Slack and Jira
- Enterprise Plan – $29.75/user/month (annual billing)
- Includes everything in Pro
- Advanced video playback and highlight reels
- Branded reports and premium support
- Larger upload allowance
G2 User Reviews
- Rating: 3.9 / 5
- Reviews: 33+
Users appreciate Read AI’s ability to generate summaries and insights from meetings. However, the lower average score compared to other AI meeting assistants suggests there may be areas for improvement in usability or feature reliability.
5) Jamie AI
Jamie AI is a lightweight yet powerful choice for users looking for the best AI meeting assistant app without intrusive bots. Its ability to generate polished summaries from typed notes makes it a top-rated AI meeting notes assistant for individuals and teams.
Key Features of Jamie AI Note Taker
- Bot-Free Transcription: Jamie records directly from your device rather than appearing as a participant in meetings, allowing discussions to flow without interruptions.
- Instant Summaries and Action Items: After each session, Jamie generates concise summaries that capture key points, decisions, and follow-up tasks.
- Speaker Identification: Users can label who is speaking, and Jamie gradually learns to recognize voices, making transcripts clearer over time.
- In-App Assistant (Ask Jamie): A sidebar assistant can be triggered with a shortcut to ask questions about past meetings, search transcripts, or draft follow-up notes.
- Offline and Online Support: Works equally well for virtual meetings and face-to-face conversations, even without an internet connection once activated.
- Topic Segmentation: Longer meetings are broken into themes or chapters, making it easier to review and find specific details later.
- Privacy by Design Audio is encrypted, processed securely, and automatically deleted after transcription. Jamie is built with GDPR compliance in mind.
Additional Capabilities & Integrations
- Multilingual Support: Handles transcription in more than 15 languages, supporting diverse teams.
- Flexible Templates: Customizable note templates help maintain consistency across different meeting types, such as sales calls or project updates.
- Visual Capture: In addition to audio, Jamie can save visuals like shared slides to provide extra context in summaries.
- Lightweight Workflow: Because Jamie avoids bots and cloud-heavy processes, it runs discreetly in the background without disrupting meetings.
Pricing
Jamie offers several pricing options to fit individual and team needs:
- Free Plan – €0/month
- Up to 10 meetings per month
- 30 minutes per meeting
- 20 assistant queries per day
- Standard Plan – €24/month
- Up to 20 meetings per month
- Sessions up to 3 hours long
- 40 assistant queries per day
- Pro Plan – €47/month
- Up to 50 meetings per month
- Extended meeting duration
- 100 assistant queries per day
- Executive Plan – €99/month
- Unlimited meetings
- Unlimited assistant use
- Best suited for frequent users and teams
G2 User Reviews
- Rating: (Not available yet on G2)
- Reviews: (Not available yet on G2)
Jamie is still relatively new compared to other assistants, so G2 feedback is limited. Early users highlight its privacy-first approach and the convenience of working without meeting bots.
AI Meeting Assistant Apps Comparison
| Tool | Best For | Bot-Free | Online or In-Person | Free Plan | Pricing (Starting From) |
| Krisp | Noise-free meetings with accent conversion + AI notes | Yes | Both (with Desktop and Mobile App) | Yes | Free; Pro $12/user/month |
| Otter | Real-time transcription & collaboration | No | Online + In-person (Mobile only) | Yes | Free; Pro $8.33/user/month (annual) |
| Fireflies | Searchable transcripts & meeting insights | No | Online + In-person (Mobile only) | Yes | Free; Pro $10/user/month (annual) |
| Read AI | Analytics, summaries, and coaching insights | No | Online only | Yes | Free; Pro $19.75/user/month |
| Jamie AI | Private, bot-free notes & summaries | Yes | Both (with Desktop and Mobile App) | Yes | Free; Standard €24/month |
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