Whether throwing a birthday bash, tying the knot, or hosting a work function, there’s a lot. One of the pieces of the puzzle is sorting out the right party hire service to ensure everything goes smoothly. The right hire company doesn’t just drop off tables and chairs; they help the flow of your whole event. This article will talk about what to look for when booking party hire services.
Make Sure They’ve Got the Gear You Need
Every event is different, so it is important to hire a party company that provides a wide range of equipment. From laid-back garden settings to classy sit-down dinners, a reliable party hire service should have gear that fits the vibe. Take a look at some handy things that you need to look for:
- Seating: stools, chairs, lounges, and benches
- Tables: trestle, round, cocktail, or banquet tables
- Shelter: umbrellas, marquees, or tents
- Floors: stages, carpets, or dance floors
- Decor: centrepieces, linens, and lights
- Extras: heaters, cool rooms, fans, and speakers
Delivery, Setup, and Pack Down—They Should Handle It All
It’s one thing to hire staff, but getting them to the venue and setting them up properly is just as important. Check if your supplier handles delivery, setup, and pack-down. This matters if you’re hosting outdoors or have lots to set up. Additionally, ask if there are any extra costs for stairs, tight spaces, or far-away locations. Knowing this information from the beginning saves you from unexpected costs.
Can You Mix and Match Packages?
Every event’s different, and a one-size-fits-all package doesn’t always work, so it is helpful when a hiring company lets you swap things out or build your setup. You may need a few items, or you’re after the full experience, including lighting and speakers. Some hire teams also help with custom layouts or upgrades closer to the day. Since plans often change, working with someone flexible makes life a whole lot easier.
Understand the Booking Terms Before You Sign Anything
Going through the fine print might feel boring, but it can save you from headaches if anything changes. Before you lock it in, take a minute to go through the booking terms. Make sure to check the deposit amount and whether it’s refundable. Here are a few other things that are worth asking:
- What happens if you need to cancel or move the date?
- Do they offer backup plans for wet weather?
- Is there a minimum amount you need to spend?
- What’s the deal if something gets broken or goes missing?
Book Early So You Don’t Miss Out
Popular hire companies get booked out quickly, especially around Christmas, school holidays, or wedding season. But if you’ve got a set date, booking early locks in your must-haves before stock runs out. Numerous party hire providers allow you to book with a small deposit, which gives you time to finalise everything else. Keep in mind that you can often add more items later if they’re still available.
Ask if Support Is Available on the Day
Take note that not all things don’t always go to plan, and sometimes you’ll need help last minute. That’s why you should ask if someone will be around to help if the equipment breaks down or if bad weather calls for a quick change. This is extra important if your event includes electronics, lighting, or anything powered. Moreover, knowing someone’s available if needed can take a lot of pressure off.
Match the Style to Your Theme
Whether you’re going for a vintage look, something classy, or a relaxed backyard style, your hire company should offer furniture and décor that fits the mood. Party hire services may even have mood boards or photos to help you visualise things. On top of that, some places offer styling services too, which is a bonus if you want things to look great without spending hours planning every detail.
Make It Easy on Yourself With the Right Hiring Team
If the event is set up well, your guests are relaxed and impressed. However, that simple and seamless experience is also due to thoughtful planning done in the background. A great party hire company is a key player in the birth of your event! As long as you pick a scooter with solid range and support, there will be one less thing to stress over, and more of your day will be spent riding around.
