Having a virtual assistant (VA) is a great way to boost productivity and grow your business. However, it’s not always as easy as it sounds. You can easily end up overwhelmed and not accomplish as much as you would like. Having a VA can also help you cut costs and free up some of your time. However, hiring one isn’t as simple as picking up the phone and calling one of those telemarketers.
It’s easy to become overwhelmed by the number of tasks involved in running your business. You’ll need to make sure you’re able to focus on the important aspects of your business, and that means figuring out how to assign and monitor tasks. A platform like virtual assistant Philippines is a great place to start and luckily, there are plenty other tools available that can help you accomplish this. One of the best tools to use is a time tracker. It will help you see what tasks are taking up the most time, and what tasks could be outsourced to a virtual assistant.
Another tool is a collaborative tool. These allow you to assign tasks to your VA, add deadlines, and keep track of the work. The best collaboration tools also allow you to customize your tasks to make sure your VA has the most accurate information. The best collaboration tools are also free, and are available in both desktop and mobile versions.
Another awwful task that can bog down your day is responding to emails. A good email client can help you manage your inbox, but if you’re trying to answer hundreds of emails, you’re going to have a hard time keeping up. It’s also important to remember that the most popular types of emails are spam, and a good email client can filter out unwanted messages.
The other tidbit is that most companies don’t share customer-identifiable information without consent. However, you’ll need to be careful about sharing your company’s secrets, and make sure your VA knows how to protect your data. The best way to do this is to provide your VA with a list of company policies and procedures, and to set up an email account for them. Then, you can send out a weekly or monthly update with relevant information, which your VA can use to get to work.
There are also a number of time tracking apps that you can use to see what your VA is actually doing. The best time tracker will also tell you which tasks are taking up the most time, and how much you can afford to pay your VA.
Clearly, the best way to get the most out of your VA is to know what they’re working on. A good VA should be able to help you with specific projects, but they may also be needed for more generic tasks. If you’re unsure what your VA is working on, or what projects they are best suited for, it may be worth your time to hire them on a trial basis. This way, you can get a feel for whether or not they’re a good fit for your company before committing to a long-term contract.