Tech Tips To Manage Limited Occupancy In The Workplace

Are you struggling with limited occupancy in the workplace but do not have the budget to upsize? Over 50% of respondents in a Mckinsey survey stated that they were restructuring their office spaces following the pandemic.

With the need for social distancing, better tools for managing occupancy in the workplace have come. Your business can harness these tools to solve your limited occupancy dilemma. Read on to learn how to manage limited occupancy in the workplace to avoid upsizing your office space.

Top tools for workplace management

Limited occupancy in the workplace requires the introduction of effective protocols for managing how effectively your workplace space is used. 

Many technologies and tools are designed to facilitate office space management, and these tools have emerged due to the COVID-19 pandemic. There is now an increased emphasis on managing spaces to provide social distancing measures. 

Consider implementing these strategies and tools in your workplace to ensure you manage occupancy levels in your office more effectively.

Occupancy management software

Occupancy management software is a tool that you can integrate with internal and external door locks in your access control system. You will optimize your access control system to provide physical security protection for your building and manage how effectively your spaces are used.

By installing occupancy management, you can access detailed logs that display how many users are in each office building room at different day hours. This will allow you to take steps to encourage employees to use these facilities at different times during the day. Having this information at hand can make it easier to spot times of day when specific spaces are in high demand.

Occupancy management software can also allow you to introduce occupancy limits within your office spaces. Since overcrowding can impact employee productivity, it is in your best interest to ensure that occupancy levels do not exceed comfortable levels.

Smart desk systems

With occupancy management software comes the opportunity to introduce desk hoteling, or a smart desk system, in your office.

Desk hoteling is software that users can access on their mobile devices to reserve desk space when they need it. The app will display your office floor plan on employees’ mobile devices with a user-friendly interface. The user-friendly interface allows your employees to view which desks are reserved and how many are available without confusion.

Your employees will also view who has booked each desk, which facilitates teams sitting together to collaborate on projects. Or, your employees will be able to sit near their coworker friends for a more pleasant in-office experience.

Smart desk systems are handy for offices with limited occupancy and can help you introduce a structure for your office seating. 

Communal working areas

When considering how you can use your office space more effectively, it is essential to consider whether communal working areas would allow you to provide more desk space.

Communal workspaces, also known as coworking spaces, are becoming increasingly popular as they promote more collaboration in the workplace. Communal work areas ensure that your office space is used as effectively as possible. Most coworking spaces use coworking management software, so your team can book online desks or rooms and visit some vents together. Business leaders may find that personal offices are often unoccupied with more hybrid and remote working models, meaning that space usage needs to be restructured.

Implementing a hybrid work model

Shifting to a hybrid work model can give your employees a better work-life balance and help you reduce the occupancy levels in your workplace. A hybrid work model works well with desk hoteling software, ensuring your employees can reserve space when working in-office. Remote working can improve productivity in the workplace and create savings for businesses.

Your employees can use office space when needed and work from home to decrease occupancy levels in your office. Hybrid working can be an excellent alternative to upsizing your office space and will save both you and your employees time and money. Furthermore, when used in tandem with lease management software, corporate occupiers can manage the office space and take control of costs and efficiencies while adopting a hybrid working mode.

Summing up

If your office spaces are becoming challenging to manage and occupancy is limited, you can use these tools to manage your space better and eliminate the need for downsizing. The pandemic has introduced a plethora of tools for optimizing office space usage. By introducing these tools, you can ensure productivity in the office does not become impacted by high occupancy levels.

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