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Virtual Office: An Office in the Cloud; the Next Revolution in Business Processes?


For business owners, words like ‘cloud computing’ and ‘virtual solutions’ are pretty familiar. They are used in a lot of different contexts, but often inaccurately. So, while their presence has become ubiquitous, understanding them can be tricky sometimes. The relationship between virtual office and cloud computing, for example, is one that can cause confusion.

This is, at least in part, because both technologies are relatively young. They are growing in popularity with Thai businesses, but the services are still developing and will likely change a lot over the next five years. For remote teams, access to the cloud continues to expand, and virtual offices are playing a big part in its development and application.

Keep reading to learn more about virtual offices and how they can help your business transition into the cloud.

A New Type of Workspace

If you visit, you can check out some of the virtual facilities available in central Bangkok. Though existing at a physical address, with a physical presence, these workspaces are designed to be accessed remotely.

This is why they are related to the cloud, which is a term used to describe virtual versions of traditional data storage devices. It can also relate to software, with the defining characteristic being that it only exists in a digital form or on a digital server.

Creating a Link to the Cloud

If it sounds a little complicated, don’t worry. Cloud storage and software performs in the same way as standard technology. You just don’t have a physical disc, drive, or file to maintain. It all exists in the cloud. Updates happen automatically, and there are no space requirements.

Virtual offices are heavily reliant on cloud technology because it allows tenants to run their businesses from any location. They don’t have to be tied to one spot. As the cloud can be utilised anywhere, at any time, you can get things done from home or even a coffee shop.

The Benefits of Going Virtual

Virtual facilities work by offering entrepreneurs and small businesses a choice. They don’t have to pay for costly office leases, as the whole world is technically an office when you can log in and access all of your tools from the cloud.

Receptionist services, email management, IT support, web development, mailboxes, and a host of software options are available at the touch of a button. Registered users can visit a physical workspace if needed, but it’s not necessary to utilise the corporate resources.  

Building Strong, Mobile Teams

Business owners of all kinds are invited to work with virtual providers in Thailand. However, smaller teams tend to benefit most from these services, because they’re better able to adapt to remote routines. This involves liaising with off site employees and distance workers.

For instance, if you’re a sole trader, with a small startup, it might be cheaper to hire a freelancer or a short term recruit for certain tasks. Even though you’re rarely (perhaps never) in the same room, you can use virtual office solutions to collaborate, chat, plan, monitor, and create.

How to Register with a Virtual Office Provider

It is easier than you might think to register with a virtual provider and start building a remote team. The first step is finding a suitable facility. Begin your search in central Bangkok, close to the major financial and retail districts. This is where the best offices are usually located.

You can take a tour of the facility which catches your eye. Most serviced providers are happy to accommodate requests from visitors and will show you around the physical workspaces. This is a good opportunity to ask questions and learn more about how they operate.  

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