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The Complete Guide to Hosting a Staff Meeting: Everything to Know

A recent survey revealed that almost 70% of American workers say meetings distract them while they’re at work and prevent them from being as productive as they should be. This is something you should keep in mind when hosting a staff meeting.

The last thing you want to do is make your staff feel like you’re wasting their time when you hold meetings. So you should try to do a few things when hosting a staff meeting to make the most of it.

Here is a guide on how to successfully host a staff meeting that will be helpful to your employees.

Create Staff Meeting Goals and Let Your Employees Know About Them

There will be times when you’ll need to hold last-minute staff meetings without much warning. But generally speaking, you should put staff meetings on your company’s calendar as far in advance as you can so that people can prepare for them.

You should also let employees know what staff meetings will be about and even go as far as to create staff meeting goals. Whether you’re going to be seeking feedback from employees on a recent initiative or going over deadlines for projects that are coming up soon, there should be clear intentions for meetings in place.

Stick to the Right Topics for Staff Meetings

It’s one thing to come up with staff meeting goals. It’s another to actually follow them!

Once staff meetings start, you should make every effort to stick to the topics at hand. If you suddenly change course while going through topics for staff meetings, it could become chaotic and make meetings drag on for longer than they should.

You might want to appoint a person to keep your group on topic by bringing you back to the right path anytime you start to veer away from what you’re supposed to be discussing.

Take Advantage of Technology When Hosting a Staff Meeting

If you aren’t incorporating as much technology as you can into your staff meetings, you’ll be making a huge mistake. You should find different forms of technology that you can use to make your meetings more successful from the start.

Using something like this HubSpot onboarding can work wonders for your staff meetings and your company as a whole. Don’t be afraid to experiment with different types of technology until you’re able to get things right while hosting a staff meeting.

Make Your Staff Meetings More Effective by Utilizing These Tips

Try talking to employees about how effective your staff meetings are at the moment. If they don’t love the way they usually go, you should strive to change that ASAP.

When hosting a staff meeting, you should remember to use the tips we’ve talked about here. They will help you and your employees to make the most of your staff meetings from here on out.

Want to get more tips that will help you interact with your employees in more productive ways? Find them in some of the other articles posted on our blog.

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