When businesses are being sold on why they should invest in some kind of key control solution, the most obvious benefits are the ones that come first. In pretty much all situations, these hinge around security improvements, from increased traceability to improved access control.
However, these aren’t the only reasons why businesses should seriously consider investing in these kinds of tools. From improvements in proving regulatory compliance to the changes in employee behaviour they tend to promote, these are a few of the main benefits you might not have heard about before.
Audit efficiency
In a lot of sectors, such as healthcare and legal services, it’s often necessary to prove that access to certain areas is subject to strict control.
Whether this is to prevent people from stealing drugs or getting access to sensitive information, if an auditor comes, it’s imperative that you’re able to prove the mechanisms in place are sufficient to keep risk at an acceptable level.
Automated key control solutions from providers like KEYper Systems make this a lot easier. With automatically updated access logs that are all stored in a single, cloud-based location, it takes a lot of the effort out of proving regulatory compliance.
Saved time
Another huge benefit is the amount of time these kinds of systems save. Whether in speeding up incident response procedures or the time employees save signing keys in and out of the locker, these benefits add up to result in a more generally smooth and efficient operation.
It’s important to try to cost all of these benefits up when assessing your rough ROI. Of course, there are so many variables at play that it can be difficult to get an accurate picture, but it’s worth giving it a shot at the very least.
Onboarding & offboarding
These kinds of key control systems also make the handover processes associated with changes of shifts, onboarding and offboarding a whole lot easier to manage.
You remove the need to have another person there to oversee the whole thing, while also effectively eradicating the potential for human error. Access control is made so much simpler, and your paperwork people will be a whole lot happier.
Employee behaviour
Lastly, when your workers know that there are systems in place that will pick up on sloppy practices, they will pretty much automatically tidy up their act. This can be massively beneficial, and can also end up having a knock-on effect in other areas of your business.
Being able to develop a responsible culture more generally in this kind of manner is priceless. Your HR department will thank you for doing their job for them, and you’ll likely experience fewer issues in the months and years going forward.
Key control solutions aren’t magic beanstalks, but they can have a positive impact on a number of areas of your business aside from security improvements. It’s important to keep these benefits in mind when assessing whether a solution is worth it or not, so that you can make an investment that works in your favour.
