The Advantages Of Real Time Collaborative Tools

When you hear “digital tools in real-time,” what do you think of? Maybe a mobile application that makes your daily life easier or a WYSIWYG Editor?

Real-time collaboration is transforming businesses through continuous data analytics and collaborative work tools. With all these new possibilities offered by digital, school and university publishers also can evolve, shorten their production times, and have a greater return on investment for each book. So, if you are a content producer and plan to synchronize work with several people (but you are not sure how to do it), here are the three main advantages of real-time collaborative tools.

Fewer emails, more synergy

It’s no secret that content creation relies above all on a solid and well-coordinated team: author, editor, instructional designer, translator, proofreader, manufacturer, etc. But the transmission of information can sometimes be tricky. As a result, real-time collaboration tools bring content producers into a new era, particularly the big houses, who work with contributors worldwide.

According to a McKinsey Global Institute (MGI) report, the integration of collaborative tools at work could increase team productivity by 20 to 25%. In addition, CMSs, Content Management Systems, which simultaneously allow the creation and editing of content and the assignment of tasks, will revolutionize work habits mainly centered around emails. Today, email processing represents almost 28% of the typical workweek.

The end of duplicate files

Do you remember that moment when you had to look in your company’s shared server for the correct version of such a document, and you came across many almost similar files without being able to identify the correct one? The despair that has invaded you is pretty natural: you have been the victim of versioning, that is to say, of the multiplication of versions of documents as and when modifications are made.

In areas suitable for versioning, such as publishing, files are named (with a bit of luck) according to the date of modification and the name of the person who intervened. And that is in the best case! Because it means at least that all employees save their documents in a shared folder. We all know the harsh reality: most often, the different versions circulate from hand to hand, as attachments by email and are then abandoned in computer hard drives. MGI estimates that employees spend almost 20% of their time searching for the correct files and information in shared folders. That’s the equivalent of a whole day a week! Others also spend a lot of time looking for the right person to contact to answer their current problem.

Collaborative production of real-time content puts an end to versioning by storing all the content you need in a single interface, accessible to all collaborators involved in the project and able to work simultaneously.

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