Need to notarize documents but don’t have time to visit an office? You’re not alone. With remote work booming and life moving faster than ever, remote notarization is becoming the go-to option for individuals, small business owners, and legal professionals.
This guide breaks it all down, simple language, clear options, and real-world solutions. No legalese. No fluff. Just the top 3 E-notary services that actually make your life easier.
Why Remote Notarization Matters in 2025
Here’s the thing, people are busier than ever, but notarizations are still a must for things like wills, real estate papers, or power of attorney. According to Statista, over 1.25 million notarizations happen every day in the U.S. alone. That’s a lot of stamps!
But driving across town, booking an appointment, or waiting in line just doesn’t cut it anymore. Remote notarization lets you legally notarize a document with a licensed notary from your laptop or phone, totally online from anywhere in the world.
It’s faster, safer, and lets you handle business or important administrative work quickly, conveniently,and with more security than ever before.
How to Notarize Documents Online (Without the Stress)
Getting started with remote notarization is way easier than it sounds. Here’s how it works:
- Upload your document. PDF, Word, most formats work.
- Verify your identity. This usually involves a government ID and a quick facial recognition check.
- Join a live video call with a certified notary public.
- Sign electronically. The notary signs and stamps the doc digitally.
- Download your notarized file. It’s legally binding and ready to use.
All this? Usually under 10 minutes.
Now let’s break down the top 3 platforms making an impact by disrupting the online notary space.
What Is the Best All-Around E-Notary Platform?
1. OneNotary: A Top Choice for Online Notarization
OneNotary is our top pick, and for good reason.
OneNotary stands out as a leading platform for remote online notarization, offering seamless services for both individuals and businesses. Whether you’re notarizing a single document or managing hundreds of notarizations monthly, OneNotary delivers efficiency, affordability, and reliability.
Why it’s great:
- Transparent, Flat-rate pricing, starting at $25 per session, with flexible subscription plans for frequent users.
- Open 24/7 (yes, even Sundays!): OneNotary operates around the clock, including weekends, ensuring convenience for users anytime.
- Nationwide Coverage: The platform complies with state-specific regulations, allowing notarizations across all U.S.
- Business Integration: Advanced API tools enable businesses to integrate online notarization into their workflows, supporting bulk document processing and CRM integration with platforms like Salesforce and HubSpot.
- Global Accessibility: OneNotary supports international clients requiring U.S.-based notarizations, making it ideal for global businesses.
Jane, a real estate agent in Florida, uses OneNotary to close deals efficiently. Instead of coordinating in-person signings with clients, she sends them a link to notarize documents online. This streamlined process saves time and ensures smooth transactions.
Expert tip: OneNotary’s platform is highly secure, employing end-to-end encryption and multi-layered security protocols similar to those used by financial institutions. It also stores video recordings of notarization sessions for up to 10 years, ensuring compliance and traceability.
Which E-Notary Service Is Best for Quick, One-Time Use?
2. Notarize
If you just need to notarize one document fast, check out Notarize.
This platform is super user-friendly and perfect for individuals or one-off needs. Think wills, car titles, or permission slips for international travel.
Why people love Notarize:
- No account needed
- Just $25 per single document
- Licensed notaries available within minutes
- Mobile-friendly with iOS and Android apps
Cool feature: Notarize lets you invite others to join the video call for group signings. Perfect if both parents need to sign a permission form or if your spouse needs to co-sign a real estate deal.
“Notarize handles millions of documents per year, making it one of the most widely used e-notary platforms in the U.S.
What’s the Best Option for Law Firms and Enterprises?
3. DocuSign
For businesses needing serious volume and security, DocuSign Notary is the heavy hitter.
You’ve probably heard of DocuSign for e-signatures, but their notary arm is built specifically for companies. It’s ideal for law offices, banks, mortgage companies, and healthcare systems.
Why it’s built for big players:
- Seamlessly integrates with DocuSign’s full platform
- SOC 2 Type 2 and HIPAA compliant
- Custom branding and audit trails
- Enterprise-level pricing and onboarding
fact: A mid-sized bank in Texas uses DocuSign Notary to process over 5,000 notarizations per quarter. Their compliance team loves the full digital paper trail and top-tier encryption.
According to a 2024 survey by the American Bar Association, 61% of law firms now use digital notarization platforms, up from just 18% in 2020.
Is Remote Notarization Legal in Every State?
Remote online notarization is available in all 50 states due to notary interstate recognition laws. If it’s legal in the notary’s state, it’s usually accepted nationwide.
What Do You Need to Get Started?
Getting started is surprisingly easy. Here’s what most e-notary services ask for:
- A government-issued ID (like a driver’s license or passport)
- A stable internet connection
- A laptop or smartphone with a camera
- The document you need to notarize (in digital format)
Pro tip: Have your ID ready before your session starts to save time.
Conclusion: Get Notarized Without Leaving Home
Remote notarization isn’t just a trend, it’s the new standard. Whether you’re an individual trying to notarize a power of attorney or a business streamlining hundreds of contracts, e-notary platforms are changing the game.
Here’s what you should remember:
- Use OneNotary for flexibility and international clients.
- Try Notarize for quick, one-off documents.
- Go with DocuSign Notary if you’re running a high-volume enterprise.
No more waiting rooms. No more hassle. Just click, verify, sign, and go.
