The NBI Clearance is one of the most important identification documents in the Philippines. It is issued by the National Bureau of Investigation (NBI) and serves as official proof that a person has no criminal record. Most employers, government offices, and even passport applications require it.
To make the process faster, the government introduced the NBI Online registration System, allowing applicants to register and schedule their visit online instead of waiting in long lines.
This guide explains what the NBI clearance is, who needs it, how to apply, and how to book your appointment step-by-step.
What Is NBI Clearance?
NBI Clearance is a government-issued certificate confirming that the holder has no pending criminal cases recorded in the national database. It is commonly required for employment and legal purposes.
Common Uses
You will typically need an NBI clearance for:
- Job applications (local and abroad)
- Passport application
- Visa processing
- Government transactions
- Business permits
- School requirements
- Police or court records verification
Who Needs an NBI Clearance?
Anyone aged 18 years and above in the Philippines can apply. Both Filipino citizens and foreigners living in the country may request it.
NBI Online Appointment System
The NBI now uses an online system, so applicants must book an appointment first before visiting a branch. Walk-ins are usually not accepted.
The system allows you to create an account, fill in personal details, choose a branch, select a date and time, and pay online or over the counter.
Requirements for NBI Clearance
Bring at least two valid IDs on your appointment day.
Accepted Valid IDs
- Philippine National ID (PhilSys)
- Passport
- Driver’s License
- UMID
- Voter’s ID
- PRC ID
- Postal ID
- School ID (for students)
- Senior Citizen ID
Make sure your IDs contain your photo, full name, and birthdate.
How to Apply NBI Clearance Online (Step-by-Step)
Step 1: Create an Account
Go to the official NBI Clearance website
Click Register
Enter your name, birthdate, mobile number, and email
Create a password and submit
You will receive a verification message.
Step 2: Fill Out the Application Form
Log in and complete your personal information including address, civil status, birthplace, height and weight, and contact details.
Double-check spelling to avoid delays or HIT records.
Step 3: Schedule Your Appointment
After completing the form:
Choose your preferred NBI branch
Select an available date
Pick a time slot
Your appointment confirmation will appear on the screen.
Step 4: Payment
You must pay before visiting the branch.
Available Payment Methods
- GCash
- 7-Eleven
- Bayad Center
- ECPay
- Online banking
- Debit or credit card
After payment, keep your reference number and receipt.
NBI Clearance Fees
The clearance fee is approximately ₱130 clearance fee plus ₱25 system fee, totaling about ₱155. Fees may slightly vary depending on the payment channel.
What Happens on Appointment Day?
Bring two valid IDs, your reference number, and payment receipt.
At the NBI branch, you will verify documents, take a photo, capture fingerprints and biometrics, and wait for printing.
If you have no record (No HIT), you will receive your clearance the same day.
What Is an NBI HIT?
A HIT happens when your name matches someone with a criminal record. It does not mean you are guilty; it only requires manual verification.
Processing time is usually 5 to 10 working days.
NBI Clearance Renewal
If you already had one before, you can renew online.
Log in to your NBI account
Choose Renewal
Confirm personal details
Pay online
Choose delivery or pickup
Some renewals are eligible for door-to-door delivery.
Validity of NBI Clearance
The document is valid for 1 year from the issue date. After expiration, you must apply again.
Tips to Avoid Problems
- Arrive 15 to 30 minutes early
- Bring original IDs
- Wear proper attire
- Avoid incorrect spelling in the form
- Do not miss your schedule
Frequently Asked Questions
Can I walk in without appointment?
No, online appointment is required.
Can I reschedule my appointment?
Yes, through your NBI account before the schedule.
How long does the process take?
Usually 20 to 40 minutes if there is no HIT.
Is NBI clearance required for a first job?
Yes, most employers require it.
Final Thoughts
The NBI Online Appointment system has made getting an NBI clearance much faster and more organized. Instead of long queues, applicants can now register online, pay electronically, and visit the branch only for biometrics.
As long as you prepare your IDs, schedule properly, and pay ahead of time, obtaining your NBI clearance is a quick and straightforward process.
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