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How to Improve Your Coworking Space Management

How to Improve Your Coworking Space Management

Coworking spaces are becoming increasingly popular among freelancers, entrepreneurs, and small businesses. Coworking space management refers to the administration and operation of a shared workspace, typically designed for freelancers, entrepreneurs, and small businesses. The goal of coworking space management is to create a productive and collaborative work environment that meets the needs of its members.

Coworking spaces differ from traditional offices in that they offer a more flexible and cost-effective alternative to traditional office space. They also provide a community of like-minded individuals, fostering a sense of collaboration and innovation.

Tips to Improve Your Coworking Space Management

Here are some tips to help you improve your coworking space management.

Define your target audience: Knowing your target audience will help you determine the type of services and amenities they need. This information will guide you in making the right decisions about the space and its services.

Create a flexible floor plan: A flexible floor plan will help you accommodate the changing needs of your members. Consider using modular furniture, which can be easily reconfigured, to create different work environments within the same space.

Implement technology: Technology is a critical component of modern coworking spaces. From booking systems to access control and security, there are many tech tools available to help you manage your space.

Encourage community building: Building a sense of community within your coworking space can help improve member satisfaction and retention. Organize events, such as workshops, happy hours, and other social activities, to encourage interaction and build relationships between members.

Offer customizable packages: Customizable packages give members the flexibility to choose the services and amenities that best meet their needs. This can help you increase revenue, reduce overhead, and improve member satisfaction.

Establish clear policies: Establishing clear policies and guidelines helps to ensure that everyone understands how the space is to be used. This can help reduce friction and improve the overall experience for members.

Get feedback: Regularly soliciting feedback from members will help you identify areas that need improvement. Encourage members to share their thoughts and ideas through surveys, suggestion boxes, or one-on-one meetings.

By following these tips, you can improve your coworking space management and create a successful and sustainable coworking community. Whether you’re just starting out or looking to revamp your existing space, these suggestions can help you enhance the experience for your members and achieve your business goals.

Best Coworking Space Management Software Solutions

As coworking spaces continue to grow in popularity, productivity tools in the form of space management software have become crucial for optimizing productivity and ensuring a smooth coworking experience for members. With so many options available, choosing the right software solution can be a challenge. Here are five of the best coworking space management software solutions on the market:

Proximity Space: Proximity Space is a comprehensive platform that offers everything from booking and payment systems to member management and facility management tools. It also includes features like an interactive floor plan and custom reporting capabilities, making it a great choice for larger coworking spaces.

Cobot: Cobot is a popular option for smaller coworking spaces due to its simple setup and ease of use. It provides members with a self-service booking system, automates billing and payments, and includes a member directory to foster community building.

Desktime: Desktime is an all-in-one space management solution that includes features like real-time occupancy tracking, booking management, and invoicing. It also provides valuable insights into member behavior and usage patterns to help optimize your coworking space.

LiquidSpace: LiquidSpace is a platform designed for on-demand and flexible workspace solutions. It allows members to book workspace, conference rooms, and meeting rooms on demand, making it a great choice for coworking spaces that offer flexible work arrangements.

Skedda: Skedda is a flexible booking platform that is perfect for coworking spaces with shared resources, like conference rooms and event spaces. With a user-friendly interface and customizable branding options, Skedda is an easy-to-use solution that can help optimize space management in your coworking space.


To streamline the process of managing your coworking space, you should consider implementing space management software. This tool offers numerous benefits, including increased access to shared workspace and a stronger sense of community among coworkers. It is a great solution for both businesses looking to utilize their office as a coworking space and those seeking to rent a coworking space. The software can help improve space management and overall productivity in the workplace.

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