How To Ensure A Large Company Event Runs As Smoothly As Possible

A company event can take a number of forms including events like that of employee appreciation. Awards shows for employees for large companies can help highlight those employees that went above and beyond expectations. Company events differ in goals and the people that are invited. There is client appreciation events along with those for employees. Some events are simply to unwind with coworkers in a way paid for by their employer. The following are tips to ensure a large company event runs as smoothly as possible. 

Inviting Guests 

Building a contact list to invite guests can be very important. Building contact lists can be important in so many different areas of business. This can include customer appreciation, marketing, and sales. You want to make sure that you do not leave any guests of importance out. You should have the guest list reviewed multiple times just in case there is an obvious person that needs to be invited that is not on the list. 

Be Realistic About The Budget

The budget should always be a concern unless the company is planning on signing new business. You do not want to put your business in financial peril due to hosting an event that is far too luxurious. Set a budget with a little bit of wiggle room due to not all variables of an event working out at once. 

Outdoor venues can also be a great option if the weather cooperates. This can be a risk in a place like Florida in the summer where it seems like there are a few rain showers daily. A porta potty rental is a great option if there is an indoor and outdoor venue. This occurs frequently and people pour outside once temperatures drop/the sun goes down. 

Alcohol Included But Monitored Closely

Alcohol is provided at a number of events but this can be a slippery slope. You do not want an impaired employee to derail their career due to being overserved by bartenders. The same can go for clients that drink too much as embarrassment can lead to worse client relations. The right bartenders can be worth their weight in gold as they might be able to identify potential issues. Security should also be present but make a point of not embarrassing anyone being asked to leave. 

Red Carpets With Photographers Can Work Wonders 

Renting a red carpet along with a nice branded backdrop can be perfect for a large company event. These photos can be used for a number of different occasions. Showing potential hires about how employees are treated can attract top talent. There are so many companies that have great cultures that top professionals want to work at. This can even be a great place to revamp the headshots of employees when they are looking their best. 


Running a company event is something that can involve hours of planning. There might even be quite a bit of worrying going on as some events carry far more weight than others.

To Top

Pin It on Pinterest

Share This