How To Choose A Board Meeting Software for Your Non-Profit: 3 Key Features

Like for-profit organizations, nonprofit relies on efficiency and transparency to stay afloat. DIn fact, due to their volunteers’ busy schedules, they rely more on efficiency.

A board portal is one of the most convenient technologies for a nonprofit organization. Here, they can create board books, create and organize their agendas, store their governance documents and meeting minutes in one place, and communicate with each other.

What is the difference between board management software for for-profit and nonprofit organizations?

Board portals for nonprofit and for-profit organizations are almost similar. The only difference is that nonprofit board portals offer additional features to serve specific agendas.

For instance, there are built-in planners and management tools in board management software that nonprofits can use for fundraising events. You can also keep track of your volunteers and donations within your board portal.

How can board management software benefit nonprofits?

Nonprofit organizations can benefit from board management software in many ways.

  • Organize committee work

Nonprofits usually divide their work into committees. There’s one for fundraising, volunteering, research, public relations, and more. Board management software can be the central work point of these committees. They can hold meetings, share documents and reports, and communicate without navigating from one tool or website to another.

  • Ensure good governance

Your board management software is your ultimate storage destination for all your governance and meeting documents. Board portals already have unlimited cloud storage where you can store your constitutions, agendas, policies, and other governance documents.

  • Boost fundraising efforts

A board portal offers an organized workflow for nonprofits, where members can pull out the necessary statistics and information anytime, especially when making presentations for fundraising purposes.

  • Improve efficiency

Members of a nonprofit board are volunteers. Therefore, having an efficient system where everyone knows what’s going on and where to find the documents or information they need would do wonders.

The 3 features to consider when choosing board management software for your nonprofit

Despite the difference in criteria and needs, there are three general features that a nonprofit director or manager should look for in a board portal: security, ease of use, and price.

1.  Security

Nonprofits hold as much sensitive data as for-profit organizations, such as funding and donor data, so your board portal should have solid cybersecurity.

Unlike emails or cloud storage, reliable board management software will keep your data and documents encrypted at all times. They should also have an internal messaging feature to lessen your chance of exposure to phishing emails, scams, and malware.

Board portals also allow you to grant access permissions within the board. This means you can limit access to highly-confidential documents and data to board members with proper authority.

2.  Ease of use

You have to choose a board management software that has a simple design and is easy to navigate for your board members and managers. They’ll embrace your technology faster if they find the board portal easy to use.

3.  Pricing

Before delving into the price, consider your needs for board management software first. What features will you need from a board portal? How many members do you have?

Most board portals offer different plans for nonprofits, varying in features included and the number of members allowed. So if you’re a nonprofit with less than ten members and only need the basic features, then you could go for a lower-tier plan.

Today, nonprofits use technology to manage their daily operations, including board management software. Those who have already onboarded board portals into their system enjoy high proficiency, better efficiency, good governance, and impressive progress toward their cause.

Nonprofit directors and managers should consider investing in a board portal that provides solid security and an easy-to-use interface, along with a price reasonable for the feature and access it provides.

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