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How Can an Employee Scheduling Solution Help Your Workplace?

Most workplace managers lose about 3.14 hours every week and over 140 hours annually while creating a manual employee schedule. Any organization with high-volume staffing or relying on hourly workers may find it challenging to track everything effectively. 

At any given time, managers are faced with a number of scheduling problems. They need to anticipate workforce needs, ensure shift coverage, and manage employee preferences. No wonder, developing a schedule that works well for everyone is strenuous and time-consuming.

Here, traditional methods and tools like spreadsheets can prove inefficient and don’t have the potential to meet the ever-changing needs of this dynamic business world. Then, an intelligent employee scheduling solution can make up for a cost-effective solution and take away the load from workplace managers.

Why Does Your Business Need Employee Scheduling Solution?

In any business organization, the effective use of employee scheduling solutions is the backbone of smooth business operations, employee satisfaction as well as profit generation. Understandably, creating a work schedule manually might not always be fair and balanced, leaving managers to deal with issues like understaffing, overstaffing, or the incapacity to meet increased workload efficiently.

Here are some of the common problems faced by managers due to inefficient employee scheduling solutions-

  • Shortage of employees when the workload increased on any given day
  • Employees’ burnout.
  • Assignment of workers who don’t possess the right skills for a given job
  • Lack of cooperation and collaboration
  • Poor retention of employees
  • Increased absenteeism and employee turnover
  • Last-minute hiring leads to additional costs

All these might have a negative impact on the organization, leading to losses and dissatisfied employees. In such a case, smart employee scheduling software becomes a critical workforce management strategy.

An employee scheduling solution will automate the process of managing employee schedules on a day-to-day or hour-to-hour basis, staffing adjustments, assigning shifts, accurately forecasting workforce requirements, and taking care of any last-minute changes for effortless functioning of the business.

Here’s how an employee scheduling solution helps your business-

  1. Effective Communication

Relying on manual scheduling and email attachments to update the employees might lead to confusion. Alternatively, cloud-based employee scheduling solutions offer real-time updates to the employees, reducing scheduling conflicts. An employee scheduling solution can send immediate notification alerts to the employees for any changes or updates in the schedule.

Naturally, this streamlines the entire process, eliminating the need for sending out separate emails or calls. This way, employees will no longer be caught-off with any shift changes and you won’t have to worry about many last-minute time-off requests.

  1. Enhanced Employee Satisfaction and Retention 

Did you know? Workload and ineffective scheduling are among the top reasons for employee burnout, leading to increased absenteeism and employee turnover. With manual processes, employees typically have to inform their manager of any shift changes, time-off requests, and other related concerns. This can be time-consuming and an inflexible way of handling the workforce.

However, with real-time insights into employee scheduling solutions, employees can manage their personal schedules according to their workload, plan their day-offs, and set their availability, playing an active role in their work schedule. This will also eliminate the issue of arriving late and canceling shifts. Moreover, when your workers are empowered to manage their schedules using the employee scheduling solution, it will increase job satisfaction and encourage a better work-life balance.

  1. Strategic Employee Scheduling

Several employee scheduling solutions offer CRM system integration, which allows you to align your staffing with your business needs. The software can give you insights into who is available, help you identify the off-hours, and keep track of individual work schedules seamlessly.

This solves the issue of understaffing or overstaffing, making sure you don’t have to scramble to find workers or assign work to employees at the last minute during peak times. Thus, ensuring smooth flow of work, reduced employee burnout, and maximum productivity.

  1. Track Employee Information

When it comes to workforce scheduling, a lot of essential factors come into play. These include employee availability, status, time-offs, etc. An employee scheduling solution will take into account such factors at the time of scheduling. This will ensure that the employees are scheduled as per their availability, they aren’t burnt out and you are complying with the labor laws.

Many employee scheduling solutions also offer intelligent insights by tracking employee profiles, credentials, preferences, status, and more with a central system. Some of the valuable system capabilities include-

  • Employee availability
  • Employee database
  • Shift adjustments
  • Position and department-based tracking
  • Skill-based scheduling
  1. Increased Profits

Manual scheduling processes demand extra time, resources, and efforts from the concerned managers. Implementing a comprehensive employee scheduling solution will streamline your schedule planning process, saving your manager’s time. Thereby, allowing them to focus on more important tasks.

Moreover, flexible scheduling with the help of an employee scheduling solution will keep the employees happy and satisfied, boosting productivity and resulting in increased employee retention. With valuable analytical insights from the software, you won’t be understaffed during peak season or have to hire additional workers last minute. Naturally, this will only convert to reduced operational and labor costs and higher profits for your business in the long term.

Parting Thoughts

With advancements in technology, many organizations are automating their workforce scheduling process.  Effective employee scheduling is undoubtedly a key solution to an efficient and productive workplace. 

No matter which industry you are a part of employee scheduling solutions can help you make better decisions, reduce understaffing or overstaffing of employees, facilitate effective time management, improve efficiency, and most of all, maximize your returns.

With WorkInSync, manage all your employee scheduling requirements with a smart workplace management solution. Get a demo and see for yourself today.

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