Areti Health is reducing recruitment delays in clinical trials by converting lengthy, manual enrollment timelines into efficient, software-driven workflows.
Why Timelines Matter: The Cost of Clinical Trial Delays
Clinical trials are central to medical progress, but delays in enrollment are widespread and costly. Sponsors may lose up to $600,000 each day when milestones are missed. These delays not only affect business outcomes but also directly impact the speed at which new treatments become available to patients with serious medical needs.
With more than 80% of trials falling short of recruitment targets, trial sponsors, research sites, and patients all feel the strain. Each additional month to a trial’s timeline delays the availability of potentially life-improving care.
The Recruitment Bottleneck: A Manual Process That Can’t Keep Up
Traditional patient recruitment methods depend on outdated workflows. Site coordinators manually review charts, contact physicians, and comb through notes to identify eligible candidates. These tasks are labor-intensive and often result in missed matches due to human oversight.
Coordinators spend as much as 40% of their time on these efforts, limiting their ability to support patients or manage trial operations. This slows progress and increases costs across the board.
A Smarter Approach: Areti Health’s AI Platform
Areti Health offers a modern alternative. Their system uses generative AI combined with direct integration into electronic medical records (EMRs) and health information networks. This setup replaces fragmented manual workflows with precise, automated screening across large patient populations.
Rather than reviewing one chart at a time, the technology scans structured data and clinician notes to identify eligible participants based on complex inclusion and exclusion criteria. What once took weeks or months can now happen in days. “Using generative AI, we have accelerated recruitment by 10x across 150 studies in 30 therapeutic areas,” explained Areti Health Co-Founder Paul Neyman. “In best cases, we closed recruitment in 2-3 weeks across multiple studies. We also saved sponsors 80%+ of their operational expenses during recruitment.”
Built-In Access to Real-Time Patient Data
Because Areti Health’s platform connects directly to EMRs and national health networks, it has access to over 250 million patient records in real time. Providers can continue their existing workflows, while the system automatically checks eligibility criteria as new data becomes available.
Key features include:
Engaging Patients Through Personalized Communication
Recruitment success doesn’t stop with data; it also depends on patient engagement. Areti Health leverages conversational AI to provide answers to questions, explain trial details, and guide patients to the next steps.
These messages are personalized to each individual’s medical background and communication preferences. The system supports multiple languages and addresses common concerns, improving confidence and clarity around participation.
This approach improves response rates while reducing the number of unnecessary outreach calls and pre-screening steps.
Improving Speed, Accuracy, and Inclusion
Organizations using Areti Health report significantly faster trial activation and enrollment. Faster matching also leads to fewer screen failures, improved data quality, and lower trial costs.
Automated outreach makes connecting with underrepresented and geographically dispersed populations easier by expanding access to trials that might otherwise overlook them. “We leverage large foundational AI models that undergo post-training with input from healthcare equity specialists and socioeconomic researchers,” said Neyman. “These models are continuously refined to identify and correct for patterns that might inadvertently exclude lower-income participants, such as requirements for frequent site visits that assume flexible work schedules or access to reliable transportation. The specialist-guided training ensures AI recognizes and adjusts for subtle socioeconomic indicators in recruitment patterns, from geographic clustering in affluent areas to language that might unintentionally discourage participation from working-class communities.”
By focusing on precise eligibility checks and clear patient communication, Areti Health’s platform offers a dependable way to shorten recruitment timelines, reduce workload, and support more inclusive research across the healthcare system.
