Many business owners take it for granted that their companies are safe, but in fact, we read the news every day and see that many companies are experiencing thefts, ranging from stationery items to hundreds of thousands of cash. Therefore, it is imperative to take some action to prevent theft. The following are some tips to effectively protect the safety of company employees and property.
1. CCTV real-time monitoring
With the development of surveillance equipment technology, today’s CCTV has been able to record very clearly, even in low light or even dark environments. Moreover, CCTV is low-cost and easy to install, which is the first line of defense to protect the company. In some key places, such as cashiers, warehouses, financial rooms, etc., CCTVs should be installed to effectively deter thieves.
2. Intrusion alarm system
It is recommended to use infrared dual-detection, vibration probes, glass breakage probes, etc. at each important alarm arming point of the building to implement all-around arming of the entire office building, and access the system through the network alarm host. If the infrared sensor detects a thief, the alarm can notify the security guard to check in time and stop the loss in time.
3. Access control system
All the entries and exits of the company need turnstile barrier gates with access control system. The company can use cards, finger prints, passwords, face recognition, and other means to verifyemployees identity with the access control system. On the one hand, it can record the entry and exit of internal personnel, and all data will be stored in the access control management system. Hours and wages can be calculated, reducing the workload of the human resources department and improving efficiency. On the other hand, it can effectively prevent non-employees from entering the company, without manual guarding, and reducing operating costs. It can also be linked with a video surveillance system to achieve real-time monitoring.
4. Voice intercom system
At critical entrances and exits, a voice intercom system is installed. Visitors can confirm their identity through the voice intercom system and the administrator, provide identity information and the purpose of the visit, and the administrator can register to allow entry after confirmation.
5. Vehicle management system
At present, the more popular vehicle management systems are the credit card system and the license plate recognition system. The credit card system is more economical and suitable for business owners who are just starting a business. Although the cost of license plate recognition is relatively high, it is more automatic and intelligent. When the license plate is recognized automatically, the system releases the vehicles of employees who have been graded, and the visiting vehicles need to be registered. In a vehicle management system, both license plate numbers of internal and external vehicles, entry and exit times, parking durations, etc. can be queried within the system.
6. Strengthen information and data management
Data management is often the most overlooked aspect of business owners, but it is the most likely to cause the greatest losses. In today’s Internet age, all corporate data can be accessed and stolen. Therefore, it is necessary to establish a data management system, set up encryption for important data, and classify file data into permission levels. Non-administrators are not allowed to view them, eliminate internal security threats, and achieve comprehensive closed-loop management.
7. Releasing the work authority of the resigned staff
Permission management for departing employees When employees leave, their business-related system access rights should be disabled immediately, which requires companies to be sufficiently aware of changes and configurations of individual access levels. In fact, many simple links (such as social network passwords) may be overlooked, thus posing a threat to the future. Therefore, business owners should regularly review and update exit procedures without exposing private company information. Staff promotions or transfers to departments should also be taken into account.
8. Set an internal anti-theft policy
No matter how big or small your business is, you need to follow your internal theft procedures strictly. You should let your entire staff know that theft – regardless of its form – will not be tolerated in your organization. When signing contracts with employees, it is necessary to inform the company about the relevant policies and penalties for anti-theft, so that employees can clearly understand the consequences and responsibilities that they need to bear after theft. Team training is also an excellent opportunity to reinforce your internal theft policy. If someone steals from your business, you should follow your disciplinary process without leniency.
A sound security system must be multifaceted, intelligent and automated. Business owners can start with some of the above suggestions to improve your security systems, provide a safer working environment for employees for a higher working efficiency.