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Factors to Consider When Buying a New Multifunction Printer for Business

Multifunction Printer

Are you thinking of buying a new multifunction printer with a large print capacity for your business? A superb multifunction printer can integrate most of your office processes into a single device to save you money and time. Having a single unit in your office can help reduce the number of devices – like fax machines and scanners, and as a result, streamline your office space’s organization and workflows. But what do you consider when buying a multifunction printer? There are several aspects to keep in mind as you shop for your equipment. Check out some of the most important ones. 

Speed of the Printer

One of the most critical factors to consider when buying your printer is its pages per minute (ppm) rate. Some multifunction printer models are built to provide low to medium printing capacities, while other models can keep up with extremely high volume printing. Notably, some businesses may need a high-speed printer while others can do perfectly fine with a low to moderate speed one, based on their situation. So, before buying your multifunction printer, you should first assess your business’s usage patterns and then find a printer that suits your particular needs.

Compatibility with Other Devices

In the past few years, printers only connected with computers via a local network to print. Today, things have changed, and people need to print from their personal devices like tablets and smartphones. To keep up with the changing needs, you have to look for a printer that seamlessly integrates with other devices. The connectivity should also be made easy and fast. Subsequently, buying a multifunction printer compatible with other devices will allow your employees to connect and print from their preferred devices from anywhere without affecting productivity. 

Laser vs. Inkjet

The biggest concern when shopping for a new office printer comes when choosing between a laser printer and an inkjet printer. Both printers are designed to serve different purposes, thus have their strengths and weaknesses. If you’re looking for an effective way to print documents and minimize cartridge replacement expenses, then you’re better off with a laser printer. But if you want to print high capacity, superior quality, and most colorful images, an inkjet printer will be an ideal option for your business.

The Reputation of the Brand

As businesses evolve, innovators are looking for new ways to meet the changing needs. This has led to the introduction of many brands that manufacture almost similar printers. However, it is essential to note that not all brands are reputable, and some may be producing low-quality products which they offer at lower prices to keep with the competition. That explains why you need to conduct thorough research before buying. 

Reputable dealers like Konica Minolta will sell top-rated brands with an outstanding reputation for professional quality. The brand’s multifunction printers offer advanced functions and built-in benefits to help your business operate more efficiently and produce high-quality material each time. Some of these features include custom workflow functions, mobile connectivity, reduced wasted power, seamless integration, and flexibility.

Cost and Security

Cost is an obvious aspect yet very significant. When buying a multifunction printer for your business, you must consider its total cost of ownership and determine if it will give you the best value for your money. You should factor in the purchasing price, cost of maintenance, supplies expenses, and more. On the other hand, you need to buy a secure device to protect company data and control sensitive and confidential information. This means that your multifunction printer should be protected from viruses and other cyber threats that can potentially harm your business.

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