Living in the 21st century means there are loads of technological advances that evolve on a daily basis. Interestingly, this advancement is now embedded in the workplace. Organizations are finding different ways to incorporate tech-related things to improve their working criteria. They work harder to keep up with the ethical technology trends of workplaces and it encourages them to invest more and more in emerging technologies.
According to the Annual State of the Digital Workplace Report, 72% of respondents think it is “extremely important” or “very important” to prioritize the digital workplace. Only 8% of respondents think it’s “not important” or “slightly important.” Without any doubt, the ethical use of technology in the workplace completely changes the way to perform operational activities. Instead of being tied to our desks, we now carry a laptop, tablet, or smartphone with us at all times.
However, it is impossible to overstate the value and significance of technology in the workplace. It has now become the most crucial and core component to operating a successful and reputable business in this modern era. Let’s examine the ethical use of technology in the workplace.
Impact of Technology in the Workplace
There are several benefits of technology in the workplace. It not only improves employee productivity but also helps in creating a healthful working place for everyone. No offense in saying technology has had a profound impact on the workplace and has transformed how work is conducted, improved business operations, and enhanced the communication and interaction of employees. That said, OSHA advises individuals to get adequate OSHA Safety Training and earn their OSHA 10 and OSHA 30 construction to prove commitment to OSHA standards and workplace safety. Moreover, both OSHA 10 and OSHA 30 prices are reasonable and offer significant discounts, thus becoming budget-friendly for workers eager to learn and advance in their careers.
Here are some key impacts of technology in the workplace;
It Improves Efficiency and Productivity
Automation and digital tools streamline tasks and processes, reduce manual efforts, and save your time. This leads to increased productivity and allows employees to focus on higher-value tasks.
In Make Stronger Communication System
Technology enables real-time communication regardless of geographic location. Tools like email, instant messaging, video conferencing, and collaboration platforms enhance communication and foster teamwork among remote and distributed teams. According to Statista, collaboration devices aid employees in communicating more efficiently and help them in sharing significant information effortlessly.
It Provide Access to Information
The Internet and digital databases provide quick access to vast amounts of information, empowering employees to make informed decisions and stay up-to-date on industry trends. According to Gartner,” One of the primary positive effects of technology in the workplace is that data privacy laws will protect 65% of the world by 2023.”
It Enables Flexibility in Working Hours
Technology enables remote work, allowing employees to balance their work and personal lives more effectively. This flexibility can improve job satisfaction and attract a wider talent pool. Besides, time management and flexibility are major hurdles when it involves online training, but EHSSchool.com allows participants to complete their OSHA safety training at their convenience without compromising their daily work routine and personal lives.
It Reduces Manual Work
Automation reduces the need for manual labor and lowers operational costs. Cloud computing and software as a service (SaaS) solutions can also reduce infrastructure and maintenance expenses.
It Increases Global Reach
Technology breaks down geographical barriers, allowing businesses to reach customers, partners, and suppliers worldwide. This expands market opportunities and diversifies revenue sources.
It Supports Employee Security and Health
Technology can support employee well-being through tools for stress management, health tracking, and flexible work arrangements. There are also tools that can help employees maximize their savings and make strategic financial decisions that can, in turn, improve their overall wellbeing.
Ethical Issues with Technology In The Workplace
Technology helps businesses in thousands of ways but there are some ethical issues related to the use of technology that happens at the workplace. However, the principles of digital ethics at working sites refer to how employees can use tech tools such as internet-based communication and collaboration platforms, emails, productivity software, and social media. So, depending on the employee’s job responsibility, they could have access to extremely confidential business or customer data, highly sensitive IP, and more, which shows they could conceivably have the authority to leak, steal, and eradicate that information.
This may be the greatest challenge for employers. In such cases, they should integrate the limited ethical rules that define the acceptable and appropriate use of data and technology. As per the Verizon data breach investigations report, 83% of breaches involved external offenders and 30% of internal actors. So, employers need to establish clear policies, give training, and review their technology-related practices regularly. Make sure that each technology-related practice aligns with ethical standards.
9 Tips to Respond To Ethical Issues with Technology in the Workplace
Responding to ethical issues related to technology in the workplace is crucial for maintaining a positive work environment and ensuring that your organization upholds ethical standards. Here are some tips to help you navigate these issues effectively;
- You can create physical security for crucial and sensitive portions related to your workplace such as server rooms.
- You need to strongly screen new hires in order to filter out individuals with a history of unethical behavior.
- Implementing a rigorous multi-factor authentication policy for remote logins, limiting employee access to those that are necessary for their specific responsibilities, and segmenting the network to avoid digital eavesdropping
- Create and communicate clear technology and ethics policies to all employees. Make sure they understand what is expected of them.
- You need to foster a culture of open communication where employees feel comfortable discussing their ethical concerns related to technology without fear of retaliation.
- Make sure that HR and IT collaborate closely to quickly remove employees who leave and restrict their access to system data and applications.
- Establish mechanisms to protect whistleblowers who report ethical violations, ensuring that their identities remain confidential.
- Protect sensitive data and ensure data privacy. Follow industry best practices and comply with relevant regulations such as GDPR or HIPAA.
- Develop a code of conduct that specifically addresses technology-related ethical issues. This code should be an integral part of your company’s culture.
To Wrap Up the Things
While technology brings significant benefits to the workplace, it’s essential to address potential ethical and privacy concerns and to ensure that technology is used responsibly and in ways that benefit both the organization and its employees. To deal with these ethical concerns, organizations need to follow a thoughtful and balanced approach. Technology has reshaped the modern workplace in numerous ways, offering both opportunities and challenges. Its impact is likely to continue evolving as new technologies emerge and businesses adapt to changing circumstances and trends.