Enhance Environment, Health And Safety With A CMMS System

Digital Transformation Modern Businesses

Regardless of the facility you work for, you are required by law to make sure that the health and safety of each one of your clients and employees are safeguarded.  Installing a CMMS system is the first step in the right direction.  From there, you have to ensure that you install your targets based on the requirements stipulated by the government or the organization. Environment, health and safety parameters should be put into the system so that it alerts you in the event that you are getting too close to breaching the parameters you have stipulated.

It is also important to ensure that the assets and equipment that your organization has invested in are maintained regularly based on a fixed schedule. You need to have a preventative maintenance plan and target for each of them.  By feeding that target into your system, you will be able to know when there is something looming or out of target.  You will be able to know when the humidity sensor is not working right or when the furnace needs to be shut off because it has been running for too long.

Another target to consider is air emissions, especially if you are working in an industry where it is dangerous to your employees or clients.  By installing the right equipment as well as a sensor, your system will be able to pick it up and alert you, should the air become too polluted.  As an organization, you will need to put together a good strategy for the enhancement of your environment, health and safety using your CMMS software.  Here are some tips to help you with implementation.


Gathering data

At this stage, you will need to gather your data cautiously and discreetly.  Put together a list of assets such as inventory, buildings and equipment, all businesses and all users as well.  Where the assets are concerned, you need to put together preventative maintenance procedures.

Adding your assets

When it comes to adding your assets to the maintenance system, you need to work with the hierarchy. Start from the top, putting in the big things first and then the smaller ones. You will need to put in information such as the location of the equipment before putting in what it is.

Adding the maintenance schedule

Now that you have put all your assets into the computer maintenance management system, you need to create your preventative maintenance schedule. The idea is to ensure that you get a notification if the equipment is not working as it should.


How are CMMS enhancing EHS?

There are several ways as follows:

  • Most facilities have lots of equipment and assets which if not properly maintained, can lead to production losses and endanger the people that frequent the facility.  A prudent facility manager will avoid these incalculable risks by making sure that he/ she has installed a maintenance system that allows him to stay on top of risk assessments, safety standards and machine guidelines.
  • If you have a system with many weaknesses, then you are setting yourself up for failure. It is therefore important that you purchase software that offers you a product for comprehensive safety.  It should have safety sensors so as to give you safe inputs, safe controls that give you safe logic and circuit breakers, safe drivers and other actuators that can automatically control the system.  The system should meet your current EHS requirements while allowing you to easily scale up based on future demand.
  • Your new system should have asset safety integration thereby giving you improved diagnostics, simple engineering, fewer components and lower costs.


Best practices that enhance EHS

Focus on your company’s culture from the top down

The first and main factor in delivering better EHS training is culture. It’s crucial that all of your organization’s executives follow the guidelines you cover in your safety training. If they won’t follow the rules, why should your staff? Health and safety training won’t be retained by anybody else in your organization without management backing.

Consider your company’s overall culture or the culture you want to emphasize throughout your firm when creating your EHS training materials. For instance, if you’re describing how to use personal safety equipment (PPE) on the work floor, you should also explain how leaders and managers must adhere to the same standards. The top of an organization is where compliance, change, and a company’s culture always begin.

Encourage everyday accountability

Your safety training will be more effective if your staff members are encouraged to hold themselves and their fellow workers accountable on a regular basis. Think of allocating safety companions who act as spotters for workers who handle large machinery or perform other hazardous tasks. In this manner, one employee can alert another when they are acting in a dangerous manner. Employees are more likely to participate in and remember EHS training when they are not only responsible to management but also have an interest in protecting one another’s health and safety.

Use data and analytics to verify your training’s effectiveness

You will be able to find statistics and analytics that demonstrate the effectiveness of your EHS training if it is genuinely being retained by your personnel. When fewer injuries occur, fewer regulatory agency citations are issued, and internal EHS audits show compliance and cultural readiness, you will know that your employees have retained the information from EHS training, for example, on how to safely handle dangerous equipment or how to manage hazardous waste.

Make it engaging and interesting

Of course, you should take EHS training seriously, but you also need to make it exciting and compelling. For example, you may conduct it in a virtual or game-like setting. Also, you may ask questions and conduct anonymous polls during each training module to find out more about the kinds of information that your students find most engaging. Asking employees what subjects should be covered to make their occupations safer and how these topics should be approached in training is another excellent technique to develop engaging training. What the employees contributed to development will have their support. By implementing these four recommendations, you can make sure that your staff remember the EHS training, which will improve workplace health and safety.

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