Meetings drive results, but manual note-taking breaks focus and loses context. AI note takers capture the conversation, extract action items, and surface decisions in minutes. They join your calls, record with consent, and turn messy dialogue into clean, searchable notes. The right tool means fewer rewinds, faster follow-ups, and stronger accountability.
Accuracy, privacy, and workflow fit are what separate great tools from noise. In this guide, we test leading apps across platforms and meeting styles. Use it to pick the best AI note taker for your team.
Reviewed and tested 5 best note-taking apps
We shortlisted the top five for accuracy, collaboration, and platform coverage, then dug into hands-on findings next.
- Krisp
- Otter
- Fireflies
- Fathom
- Jamie AI
1) Krisp – AI Note Taker with Noise Cancellation & Accent Conversion
Krisp is a bot-free AI Note Taker and a Meeting Assistant that records, transcribes, and summarizes without joining as a bot. It cleans audio in real time and offers Accent Conversion for clearer speech. Teams get fast action items and searchable notes across tools and platforms.
Main features and benefits
- Bot-free recording with transcripts, summaries, and action items.
- Industry-leading two-way noise, echo, and cross-talk removal.
- Accurate and transcription with speaker labels and quick editing.
- Real-time Accent Conversion to improve intelligibility.
- In-person meeting capture and mobile or extension support.
- Integrations with HubSpot, Salesforce, Zapier and other apps.
- Admin controls, centralized action items, and team reporting.
- Enterprise-grade security with SOC 2, GDPR, and HIPAA options.
Drawbacks
- All features are available during a 7-day trial, then paid
- There is no free unlimited transcription or notes anymore
- Accent Conversion is a fully paid feature with no trial
Pricing
-
- Free trial for 7 days.
- Pro: $16 per user monthly, or $8 with annual billing.
- Business: $30 per user monthly, or $15 with annual billing.
- Enterprise: custom pricing.
Reviews (G2)
4.7 out of 5 based on 800+ reviews. Users praise noise removal and ease. Some report occasional browser restarts.
- Rated highly for noise removal, clean audio and a simple setup
- Some note that lightly adjusted speaker labels and context improved readability
- Users love accurate transcripts and notes both during in-person and online meetings
Who is it for
- Meeting-heavy teams that value clean audio and fast follow-ups.
- Sales and success teams that need CRM sync.
- Privacy-sensitive organizations that require compliance controls.
Where Krisp fits best
- Noisy offices, call centers, or echoey rooms that need clean audio.
- Global teams with varied accents that want clearer speech.
- Hybrid and in-person meetings where local capture matters.
- Compliance-minded orgs that prefer bot-free recording.
If you want accurate notes plus industry-leading audio cleanup, Krisp AI Note Taker is a strong pick. Bot-free capture keeps joining simple and reliable. Noise removal and Accent Conversion improve clarity for global teams. It fits Zoom, Google Meet, Teams, and in-person sessions. Krisp delivers fast, clean, and actionable meeting records.
2. Otter – Executive Assistant with Real-time Transcriptions
Otter is one of the best AI note takers that’s popular as a meeting assistant focused on live transcription and collaboration. It joins Zoom, Google Meet, and Microsoft Teams. You get searchable notes, shared highlights, and quick summaries that help teams move faster.
Main features and benefits
- Real-time transcription with speaker identification and synced audio playback.
- AI summaries with key points, action items, and follow-ups.
- Otter Notetaker auto-joins scheduled meetings from your calendar.
- Live captions during meetings for better accessibility.
- Works across Zoom, Google Meet, and Teams with real-time capture.
- Import audio or video to transcribe recordings after the call.
- Mobile and web apps for in-person and remote meetings.
- Powerful search across transcripts with time-stamped playback.
Drawbacks
- Accuracy falls with heavy background noise or overlapping speakers.
- Bot join can be blocked by meeting policies or host settings.
- Free plan minutes and key exports are limited to paid tiers.
Pricing
- Free plan with limited minutes and features
- Pro and Business tiers are billed per user, monthly ( Pro – $16.99, Business – $30 ) or annually (Pro – $8.33, Business – $19.99)
- Enterprise options with advanced admin and security controls
Reviews (G2)
4.4 out of 5 based on 428 reviews
- Praised for live transcription speed and collaboration tools
- Users like searchable history and easy sharing
- Some report missed names, acronyms, and noisy audio
Who is it for
- Teams that want live notes that everyone can follow in the meeting.
- Sales, success, and project groups that collaborate in transcripts.
- Educators, researchers, and recruiters with many interviews.
Where Otter fits best
- Live workshops and classes that need captions so everyone can follow.
- Cross-functional reviews where teammates mark highlights in real time.
- Teams that co-edit notes during the call and share quickly.
Otter shines when live transcription and shared context are essential. Collaboration tools turn transcripts into team assets. Bot-based joining is convenient yet sensitive to host and policy settings. Check plan limits and test accuracy with your audio setup. If live notes and teamwork lead your list, Otter is a strong choice for Zoom, Google Meet, and Teams.
3. Fireflies – AI Teammate For Quality Transcription & Collaboration
Fireflies is a meeting assistant that records, transcribes, and summarizes calls across Zoom, Google Meet, and Microsoft Teams. It’s one of the best note-taking apps that offers real-time notes, searchable transcripts, and conversation intelligence for follow-through.
Main features and benefits
- Auto-join notetaker bot or Chrome extension for Meet, plus mobile app for in-person capture and file uploads.
- 100+ languages, speaker recognition, and auto-language detection for global teams.
- AI summaries with action items and customizable notes after every meeting.
- Meeting search with time-stamped playback and highlight clips for faster reviews.
- Conversation intelligence with talk-time analytics, sentiment, and topic trackers.
- Integrations for CRM, project tools, and Slack to push notes into workflows.
Drawbacks
- Some users mention needing edits to summaries on complex calls.
- AI credit limits and storage caps apply to lower tiers.
- A few reviewers feel the pricing value is tight for solo users.
Pricing
- Free plan available with limited AI summaries and 800 minutes of storage per seat.
- Pro at $10 per seat, monthly billed annually. Business at $19. Enterprise at $39.
Reviews (G2)
- 4.8 out of 5 based on 722 reviews. Users praise accuracy, summaries, and integrations. Some note language and summary hiccups.
Who is it for
- Cross-functional teams that want searchable, shareable meeting records.
- Sales and success teams that need CRM sync and conversation insights.
- Hybrid teams using Zoom, Google Meet, Teams, and in-person sessions.
Where Fireflies fits best
- Revenue teams that push notes to CRM and Slack automatically.
- Ops leaders tracking talk time, sentiment, and topics across calls.
- Companies building a searchable call library with clips and snippets.
Fireflies delivers strong transcription, helpful AI summaries, and workflow integrations across major platforms. Check credit limits and test summary quality on your audio and accents. If you value searchable history and conversation analytics, it is a capable teammate for recurring meetings.
4. Fathom – AI Notetaker with Instant Summaries
Fathom records your meetings, transcribes them, and delivers instant summaries with action items. It works across Zoom, Google Meet, and Microsoft Teams.
Main features and benefits
- Instant AI summaries and action items sent right after each call.
- Ask Fathom conversational assistant to query meeting knowledge.
- Highlights, clips, playlists, and fast search across calls.
- Integrations with Slack, Salesforce, HubSpot, Asana, and Zapier.
- Chrome extension for easier Google Meet controls.
- Transcription available in 25 languages.
Drawbacks
- In Microsoft Teams, recording only works for scheduled meetings on your calendar.
- Bot presence can occupy a video tile in some meetings.
- Breakout rooms are not supported. Fathom captures audio from the main room only.
Pricing
- Free forever plan with unlimited recordings and basic summaries. Advanced features are limited.
- Premium is $16 per user monthly. Collaboration for teams starts at $14 per user monthly. Business starts at $20 per user monthly.
Reviews (G2)
- 5.0 out of 5 based on 6,183 reviews. Users praise summaries and ease. Some note small UI and transcript misses.
Who is it for
- Teams that want instant call recaps without manual note-taking.
- Sales and success groups that need CRM sync and shared libraries.
- Organizations standardizing on Zoom, Google Meet, or Microsoft Teams.
Where Fathom fits best
- Busy teams that want instant recaps right after every meeting.
- Customer interviews, where highlights and playlists make information analysis faster.
- Managers who need quick follow-ups with minimal editing.
Fathom delivers fast, accurate summaries and smooth platform coverage. The free tier is generous but caps advanced features per month. Bot visibility, Teams scheduling rules, and breakout limits are the main caveats. If instant summaries and searchable libraries matter most, Fathom is one of the best AI note-taking apps you can consider.
5. Jamie AI – AI Assistant with Accurate Notes
Jamie is a bot-free note taker that runs on your device. It turns meetings into clean notes, transcripts, and action items in 99+ languages. It works across Zoom, Google Meet, Microsoft Teams, and in-person sessions.
Main features and benefits
- Bot-free capture that keeps meetings private and comfortable.
- Instant notes, transcripts, action items, and topic summaries.
- Ask AI to query past meetings and find details fast.
- Speaker recognition with memory for recurring participants.
- Works online, hybrid, and offline for in-person meetings.
- Integrations with Notion, Google Docs, OneNote, and HubSpot.
- iPhone, Mac, and Windows apps for flexible capture.
- GDPR compliant with EU hosting and strong encryption. Audio is deleted after transcription.
Drawbacks
- Free plan limits meetings to 10 per month and 30 minutes each.
- Fewer native integrations than some competitors, per user feedback.
- Some third-party reviews note occasional app friction and slower processing.
Pricing
- Free: €0. 10 meetings per month. 30-minute limit.
- Plus: €25 per user monthly. 20 meetings, 2-hour limit.
- Pro: €47 per user monthly. Unlimited meetings, 3-hour limit.
- Team: €39 per user monthly. Unlimited meetings and collaboration. Enterprise available.
Reviews (G2)
- 4.9 out of 5 based on 17 reviews. Users like accuracy, topic notes, and ease of use. Some want more integrations.The review count is small, so treat the rating as directional rather than definitive.
Who is it for
- Professionals who want private, bot-free note-taking across platforms.
- Teams in the EU or privacy-sensitive industries that value GDPR and data residency.
- Hybrid and field teams that need reliable in-person capture.
Where Jamie fits best
- Privacy-first teams that avoid meeting bots and prefer local capture.
- Field and hybrid teams recording in-person sessions, even offline.
Jamie is one of the best AI note takers that prioritizes accuracy, privacy, and simplicity without sending a bot. The free tier is generous for light users. Pricing unlocks longer meetings and collaboration. Check integrations and performance on your stack. If you want fast, private notes across Zoom, Meet, Teams, and in person, Jamie is a strong pick.
In summary
AI note takers free you from typing during meetings. They capture the details and keep follow-ups on track. Choosing the best AI note taker depends on your audio, privacy, and tools.
Quick picks by scenario
- Krisp: best for online and offline meeting notes with audio cleanup, high accuracy, instant summaries and accent conversion
- Otter: best for live, collaborative notes during the call.
- Fireflies: best for analytics and broad integrations at scale.
- Fathom: best for instant summaries with a friendly free tier. Advanced features are capped monthly.
- Jamie: best for privacy-first, bot-free capture online and in person.
How to choose
- Try each tool on Zoom, Google Meet, Teams, and in-person rooms.
- Check security, data residency, and retention that match your policies.
- Make sure it plugs into your CRM, docs, and task apps.
- Compare pricing, trials, and export limits for your team size.
Pick the tool that feels most aligned with your business needs. The best AI note taker is the one that delivers the most value at the end of the day.
