In healthcare, timely information is crucial at all levels whether it is a patient’s appointment or keeping track of the medical history. Documentation is often a major element that keeps doctors, nurses, and patients updated. For timely and fast paperwork, you rely on printing and document management systems. It can be a mess if the printing machine is faulty.
For any medical facility, patient data is confidential but hackers target printer hardware and printing practices as it is a vulnerable point in the healthcare system. So, how are your printing practices holding up against cybersecurity threats?
Let’s take a look at how to evaluate and upgrade your current printing system against such attacks to ensure a smooth workflow through a better healthcare print solution.
Are Your Printing Practices Affecting Your Medical Practice?
Day-to-day medical practice especially for physicians relies on paperwork to get things in order. Patients expect the appointments to be fast and easy and if any prior information is needed then the documentation needs to be fast.
If you are having constant issues with your printing machine, consider investing in printing solutions to be the gateway to an effortless management system. Some major benefits of printing solutions for healthcare providers are:
- HIPAA-Compliant Data Security
- Machine Status Monitoring in Real Time
- On-site Maintenance Plan
Let me walk you through all these to give you a better insight into healthcare printing.
Benefits Of Printing Solutions
1. Integration Of HIPAA-Compliant Data Security
HIPAA stands for the Health Insurance Portability And Accessibility Act. As per this rule, hospitals can not disclose patients’ data without their consent. In case the hospitals divulge patient data without consent, they are subject to penalties by the state.
Hence, when you take the services of a printing company, they ensure the integration of the HIPAA complaint system. Think of it as insurance, in case the patient data gets leaked without consent, then the printing company is responsible and will have to face the penalty.
With the use of HIPAA security, only authorized people can access confidential documents. This is like secure printing. Before getting a print of a specific document, the person will need to pass the security system. This can be any passcode. The printer will only print after the correct passcode is entered.
2. Continuous Machine Monitoring
Taking the services of a printing solutions company means that you do not need to worry about your printer’s necessities. From low ink to machine service and every other such thing is handled by the company itself. The company will either change the supplies themselves or mail you the replenishments. Therefore, you do not even need to place an order when you are running out of toner or printer ink.
Consequently, you can focus on your patients and other aspects of your office while the printing company keeps your printers in the right condition.
3. Get On-Site Maintenance
The best part about taking the services of a printing solutions company is that you do not have to wait for maintenance. Whenever you face an issue with the device, whether a technical or software issue, all you need to do is make a call and their representative will be at your service shortly. Hence, you do not need to worry about taking your machine to the maintenance center or getting the prints delayed.
In other words, the printing solutions company is your one-stop shop for all kinds of printing needs.
4. Educate Your Employees
Although the printing service companies provide all kinds of maintenance support for your printer, in case they are unable to answer your queries in a defined period, then you should have some backup. This is where the employee training regarding printing services comes to your rescue.
They train your employees in such a way that they can manage the printing maintenance themselves. Even if the maintenance company delays it, you will have a team of experts at your disposal in your office. Consequently, none of the printing tasks will be delayed and your medical work will be seamless.
5. Get All Types Of Printing Services
When you are using a printer for medical services, then you require more work from it than just printing patient documents. These include printing posters, pamphlets, prescriptions, receipts, wristbands, and labels. Hence, you will need more than one kind of printer to carry out all these tasks. Consequently, the printing service company will ensure that you are equipped with all kinds of required print devices.
Moreover, with all this being secured and managed by the company itself, you can focus on other aspects of your business.
To Wrap Up
Being a healthcare professional means that you cannot delay patient visits or postpone medical stuff. Therefore, ensuring that you get all the documents printed at the right time is very crucial. Hence, investing in a good printing solutions company is key to a seamless printing experience in healthcare organizations.