Senders who had to deliver very important documents used to make a visit to the traditional post office over a long period of time. Customers used envelopes, stamps, and physical methods of delivery to send contracts, applications, and legal documents. But this is a changed time. No, with the possibility to send papers via the Internet has totally changed the way of sharing important pieces of information. Although both approaches are suitable, online mailing possesses some obvious benefits that make it quite an intelligent alternative in most cases.
1. Speed and Convenience
The first benefit of sending documents using the Internet is obvious; it is the speed. Standard post may take several days or more outside the country. Comparatively, mail documents online will guarantee the delivery of your documents immediately. You can upload files and send them to the recipient with a few clicks, and this obviates traveling, printing, and other inconveniences of spending an amount of time in queues at post offices.
2. Security and Tracking
Sharing documents with the old mail leaves one unprotected against the chances of misdelivery or loss of documents. Envelopes may get damaged, lost in transit, or delayed. Online mailing, however, allows you to access tracking tools that tell when your document was sent, opened, edited, and received. Their higher output platforms also have encryption technology that guards sensitive information so it does not fall into the wrong hands.
3. Cost Savings
Conventional mailing involves using paper, ink, envelopes, and postage as a requirement, thus incurring costs as time goes by, especially when mailed in large numbers. By going online with mailing, you will be able to substantially reduce these expenditures. All you require is an internet connection, and in most instances, you can even post documents at a considerably reduced cost to that of normal use of a courier service.
4. Eco-Friendly Benefits
The waste materials that are deployed with papers and the gas consumed by postal vehicles are some of the reasons that lead to environmental degradation. Sending documents through the mail also saves on the amount of paper used, printing, and transport emissions, as it is a green and environmentally friendly way of doing things. In order to mitigate carbon emissionss, companies going green usually employ the use of online mailing services to cut down on their carbon footprint.
5. Legal Validity and Digital Signatures
Legal paperwork is one of the primary reasons most people use traditional post. In the present time, digital signatures are considered equal in legal standing to handwritten signatures, courtesy of the electronic signature legislation, e.g., ESIGN Act (USA) and eIDAS (EU). It implies that you can send legally viable documents online and sign them in a safe manner without holding a pen or a piece of paper.
6. Global Accessibility
Conventional mailing has weaknesses when it comes to international deliveries as it is either slow, expensive, or even tedious. Sending of emails online removes the geographical boundary. Your recipient, located somewhere across the street or the world, is delivered in seconds. This is why online mailing is an ideal homecoming tool to international businesses, students, and professionals.
Conclusion
Although traditional post can still be used to get personal letters or packages sent through because they are still sentimental, the benefits of sending documents online are overwhelming. It is more rapid, much safer, economical, environmentally sound, as well as legally accepted. As a student, a professional, or a businessperson, changing over to online mailing will give you the efficiency and certainty in a digital age that you want.
