Moving offices is a lot. Between juggling deadlines, packing equipment, and trying not to lose your sanity (or your stapler), it’s easy to feel overwhelmed. But the truth is, with the right game plan, your office move doesn’t have to be a mess.
After going through a few relocations, some smoother than others, we’ve picked up a few tricks that can help things go off without a hitch. Whether you’re moving across the street or to another city, these eight steps will save your team a ton of stress.
1. Start Sooner Than You Think You Need To
If you think you can pull off an office move in a week, think again. The earlier you start planning, the better. Even small offices have more stuff and logistics than you’d expect, from tech setups and lease agreements to floor plans and furniture.
Ideally, give yourself 2–3 months to plan, especially if you want to avoid last-minute scrambling (and trust us, you do). You should also remember that weekends are prime time for office moves to minimize business disruption, so book your office moving services well in advance to secure your preferred date.
2. Declutter Like a Pro
This is the perfect excuse to get rid of that wobbly chair from 2009 and the fax machine no one’s used in five years. Walk through your office and make three piles: keep, toss, donate. It’ll make packing easier, and you won’t waste time (or money) moving junk you don’t actually need.
3. Get Your People Involved
Nobody likes being caught off guard. Let your employees know early that a move is happening, and keep them in the loop as plans come together. Be clear about expectations. For example, are they packing up their own desks? What’s the move-in date? Will work-from-home options be available during the transition?
The more transparent you are, the smoother it’ll be for everyone.
4. Pick the Right Movers (Seriously, It Matters)
Selecting the best moving company is crucial for a successful office relocation. Look for movers with specific experience in commercial moves, proper insurance coverage, and positive reviews from other businesses.
When evaluating potential partners, ask about:
- Their experience moving businesses in your industry
- Specialized equipment for moving office furniture and technology
- Security protocols for confidential documents
- Contingency plans for bad weather or unexpected delays
- References from similar-sized companies
Don’t automatically choose the lowest bid—sometimes paying more for experienced professionals saves money in the long run by preventing damage and downtime.
5. Make a Floorplan for the New Space
Before moving day, map out where everything’s going in the new office — desks, conference rooms, the breakroom, you name it. A good office layout saves time and helps the movers know exactly where to drop things off.
Pro tip: Print out a copy and tape it to the front door of the new office.
6. Handle the Tech Early
Wi-Fi, phones, printers, computers — if your tech isn’t up and running, your business isn’t either. Talk to your IT folks or service providers early on to schedule the setup in the new space. That way, everything’s plugged in and ready to go by move-in day (or as close to it as possible).
Also, label cords and backup files — just in case.
7. Update Your Info Everywhere
Once the move is locked in, it’s time to update your address on everything — website, social media, business cards, email signatures, Google Business listing, and with any vendors or delivery services you use.
It’s a small detail, but forgetting it can lead to a lot of confusion (and lost mail).
8. Don’t Forget to Celebrate
After the last box is unpacked and everyone’s settled in, take a minute to acknowledge the effort. Order lunch, hang up a welcome sign, or even just send a heartfelt thank-you email. Moving is a big deal, and your team deserves to feel good about this fresh start.
Final Word
An office move is more than a checklist; it’s a transition for your whole team. It’s exciting, exhausting, and, yes, sometimes a little chaotic. But with a solid plan and a dependable Arizona moving service, it doesn’t have to be a nightmare.
Take a deep breath, you’ve got this. And your new office is going to be awesome!
