From the invention of basic tools to the Industrial Revolution, you have seen how technology has and continues to shape life in all aspects. For example, the first and second Industrial Revolutions streamline production, speed up work, and deliver the numbers. Fast-forward to an ultramodern workspace, and output remains a hallmark of performance.
No one has indeed cracked the code to productivity; there’s hardly a universal definition of the word. But as shown above, the use of tools influences the quality and quantity of work. And in this wired world, you have digital tools to sort the nitty-gritty and beat deadlines.
Here are instances to prove that technologies disrupt the workplace in a good way.
1) To Manage Projects
Can you imagine the tediousness of writing all pertinent details on a whiteboard or call someone over to assign tasks or ask for updates? The adoption of Trello, Asana, and other collaborative tools puts such practices obsolete and simplifies the workflow.
You have this board that is interactive, dynamic, and real-time for tasks and projects. It becomes easy to plan, organize, and track projects to completion. No further time is wasted on delegating and reporting, as well as procrastinating because all eyes are on the board.
2) To Record the Screen
You are out to personally teach someone a process. Writing an email detailing the steps takes a while, and narrating over the phone without the visuals is difficult.
Certain apps like Loom allow you to record your screen and talk while demonstrating the process or giving instructions. After recording, you can send a link to the video for viewing. These video-recording apps can be extensions for a web browser or stand-alone software.
3) To Schedule Appointments
Videoconferences or audioconferences are part of your routine, but an online meeting can require a lot of back-and-forth to get set. You may have to resort to emails, chats, and text messages to agree upon a specific date.
Online appointment-scheduling apps take the hassle of picking the perfect time and date. The way they generally work: you set up a profile (including availability preference), send the link, and watch out for events that people add to your calendar. Appointment-setting apps can also be integrated with Gmail and Outlook.
4) To Monitor Time
Time relative to productivity is a challenge to measure with flexible or free-for-all hours in the case of freelancers. You can count the hours out of the shift when you are truly productive.
Be that as it may, time-tracking tools have a purpose. First off, they are practical for hourly workers. Moreover, they make employees aware that someone is watching. That thought can deter them from spending too much time on non-work-related stuff. No one would declare browsing on Facebook to their tracker, but you can catch the drift.
5) To Manage Distractions
Working is a state of mind: you expect to finish the tasks but got sidetracked. Social media and hardware issues contribute to a day that would have been well-spent.
- Use a PC activity tracker to monitor websites and activity in case of apparent productivity dips. This tool also helps in tracing sites or activities that slow down the internet.
- Reserve a desktop or laptop in case one work PC breaks down. Keep thumb drives to backup files. And consider buying USB hubs and docking stations for external monitors, external hard drives, and more.
6) To Communicate through Your Computer
No matter what anyone says about meetings being glorified time wasters, these occasional huddles are relevant to the flow of communication. As a Geckoboard survey once revealed, employees value transparency, even if it means bad news.
Communication takes on several forms with computers:
- You can send chats and emails.
- You can place and receive calls.
Teleconferencing, especially if it involves video, is pretty taxing on the office internet. You may have to put up with the internet speed, but you can manage connectivity to the utmost utility.
With the help of an IT expert, you can set up your office network to take advantage of switches, routers, and modems for wireless and wired connections.
All for a Productive Workday
In today’s world, being up-to-date pays to reduce inefficiencies and automate repetitive tasks. However enthusiastic you are with the newfangled, always take into account the user-friendliness of any tech and your employees’ level of techiness. Instead of boosting productivity, the newly introduced process may hinder work and interrupt focus.