Receipts and financial documents are essential for any business, especially in helping them utilize their finances properly. If your business is in the growing stage, with an ever-increasing number of employees, clients, company trips, and such, manually managing these receipts becomes a considerable task. Tracking multiple receipts in parallel, ensuring all the financial details are properly recorded, and storing the receipts in a way that allows for easy retrieval – are crucial things that require you to be extra careful.
In such a scenario, you can take either the traditional route of working with physical paper-based receipts or the receipt scanning software route with options such as dext.com/en/business-owners/receipt-scanning and make things easier for yourself. Here are five reasons why you should opt for the latter, i.e., receipt scanning software, for your business:
Scan all necessary receipts using your smartphone camera as a scanner
Manually creating and collating multiple receipts is a challenging task. All the details need to be entered manually, which leaves some room for inconsistencies and errors. And erroneous financial documents can go on to hurt your business in the long run. Further, storing financial documents in physical form is anyway not recommended because it takes up a lot of space, is difficult to sort through, and is overall a much less efficient method for organizing and managing important financial documents. Using cloud-based receipt scanning software, you can eliminate all of these possible errors. This software use just your phone’s camera to extract all the required information and store it in the cloud. This information is automatically populated in the expense report, reducing time and chances for errors.
Document, report, and save expenses from anywhere, at anytime
If you don’t use receipt scanning software, you lose the flexibility to report expenses on the go. On the other hand, with receipt scanning software, all the receipts can be seamlessly digitised even while you are on the move. This flexibility promotes real-time reporting and ensures that none of your receipts goes unaccounted for during the final report generation. All the expenses being incurred in real-time can be immediately recorded using the receipt scanning software, which eliminates the chances of you missing out on some receipts. You no longer have to wait to access the printer to create and send receipts – the receipt scanning software will streamline the entire process and make it a matter of just a few clicks!
Organise and store all the receipts in one central location
A receipt scanning software comes with the ability to store all your receipts under a centralised system. In doing so, the software helps you and your team save a lot of time in searching and retrieving receipts when needed. Further, this also eliminates any chances of receipts getting missed, torn, or lost in any manner. From management to finance to leadership, all teams can track necessary receipts from one central location and stay on top of all the details!
Manage office space more efficiently
One understated benefit of using receipt scanning software is that it gets you off physical receipts, it also helps you save a lot of office space, which you can then use for essential purposes. You no longer need physical cabins and files to store receipts. Through digitisation, you can simply scan the document using your phone’s camera, and the software will keep it in a central location without you needing to put in any effort. In doing so, receipt scanning software can bring you closer to being a digitised, paperless office – as modern offices should be!
Eliminate chances of loss or theft
Any sort of receipt loss, whether due to natural disaster or mismanagement, or theft, can cause massive problems at a later stage, especially when dealing with legalities and taxes. Physical documents are incredibly vulnerable to theft and damage due to an n-number of factors. In contrast, digitised receipts created using receipt scanning software are safely stored on the cloud, safe from cyber-attacks and immune to threats. Nobody can access those digitised receipts without you giving them access to the receipt scanning software with them. Receipt scanning software treats financial documents like the sensitive documents they are and allows only a limited number of people (as per your requirements) to access the application and make any changes or modifications to it.
In conclusion
Receipt scanning software is one of the tools needed by modern, forward-looking businesses – simply because of the sheer convenience and flexibility, it offers in one of the more important business aspects, i.e., receipt management. You don’t want to go wrong with your receipts in any which way, and receipt scanning software ensures that nothing goes wrong. It helps you save a lot of time, energy, effort, and not to mention – office space. Try out a receipt scanning software for your business and experience the difference today!
