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5 Best Business Proposal Creation Software and Tools

When it comes to attracting new clients, the proposition you present is crucial. You’re missing out on the potential to tailor each business proposal for maximum engagement and effect if you’re utilising the same template for all of them. Proposals to sell goods or services to other companies are practically all businesses’ lifeblood. Your company proposals must compete for limited resources with those of your competitors.

What can you do, given this reality, to make your pitch stand out? You can find the best proposal templates here. You can ensure that all of your company ideas impress your soon-to-be consumers with a few strategies and recommendations!

What is business proposal software?

Business proposal software is a programme that aids in the creation, administration, and distribution of business proposals. These web-based programmes allow users to quickly prepare and deliver proposals to clients.

Business proposal software has a number of advantages over the traditional method of submitting business proposals (inside Word or PDF documents, for example). These features include the option to use templates, numerous app connectors, proposal analytics tracking, electronic signatures, and payment right from the proposal.

Why use software for proposal creation and management?

There are numerous reasons why you should use business proposal software rather than preparing proposals by hand in Word. Here are a few examples.


You don’t want to write proposals from scratch if you want to make them more swiftly and easily. Instead, use proposal templates, that are 90% complete proposals that only require minor adjustments.


You can keep track of what your client is doing with your proposal using proposal management software. You can see how many instances they opened it, when people read it, how long they read it for, which portions they spent the most time on when they signed it, and much more. You receive a lot of information in one spot.


It’s critical to be able to link data from other apps. Integrations allow you to connect your business proposal software to your CRM, time tracking, email marketing, or project management tools, allowing you to spend less time uploading data and more time handing out proposals.

Format for use on the internet

Instead of sending Word or PDF files, modern business proposal software allows you to email links to a completed proposal. This implies that your proposals will be optimised for many devices, will look excellent, and can be accessed at any time and from any location.

Signatures that are electronically bindable

Don’t be concerned about the legalities. Your clients’ signatures on your proposal are just as legally binding as if they were signed on paper.

Direct payments from your proposals. Connect your offers to a variety of payment processors to receive payments via credit cards, PayPal, and a variety of other methods.

Best Business Proposal Management Tools


PandaDoc is a fun platform to use and it looks excellent. Their branding, as well as all of their customer-facing materials, is clever, professional, and inviting. The suggestions are similar, but if there is a disadvantage, it is that they don’t appear like much; every PandaDoc proposal looks like a regular paper.

There isn’t much in the way of the ‘wow factor.’ It will never offend and will almost certainly look better than anything done in Microsoft Word, which may be ideal for some firms, but if you’re aiming to wow, it may fall short. Nobody gets fired for using PandaDoc, just like no one gets fired for using Salesforce. Is it the best option? For some businesses, it might be the case.

I can’t fathom how much of a difference it would make if you were a major corporation with 200/300 salespeople. It’s certainly a bit much for a small agency or firm looking to impress their clients while also saving time.

Better Proposal

Our goods will be judged first and foremost on their appearance. We also know that it’ll be the first thing your clients notice about you, so we make it our top priority. We begin with the proposal viewer and editor, ensuring that you can build world-class-looking documents with no prior design experience.

If you’re already using proposal software, there’s a significant chance you might convert to Better Proposals and save money while receiving better value. This is probably not the best option for a huge corporation.

They’re generally not a good fit if you expect a lot of follow-up from salespeople or like to talk to someone before making a decision. You’ll feel more at ease with their approach if you want to make decisions on your own time.


Prospero is one of the newest business proposal solutions on the market, and it appears to be targeted at freelancers and enterprises who want to develop functional proposals more quickly. It could be the solution you’re looking for, thanks to its easy pricing structure.

While the designs appear to be current, they are extremely minimalistic in comparison to the other entries. It resembles a Word document that has been converted to a web format. This is the choice to consider if you require a tool with reasonable cost and an infinite amount of proposals you can send.


In many ways, Proposify has kept up with modern design standards to a degree. Their programme is pleasing to the eye and is pleasant to use. Their proposal viewer (the part that your clients will see) appears to be a touch of antiquated, but as long as your proposal itself is attractive, this shouldn’t be a major issue.

Overall, they have a fantastic product and a fantastic company. They were a part of proposal software’s golden age and will continue to exist until DocuSign or a competitor acquires them. It isn’t the cheapest and can be buggy at times, but it is a fantastic option in general.


Over the previous four or five years, Proposable has suffered from a lack of progress, which their design has highlighted like a stadium lighting shining on an insect. In 2002, the design would be appropriate. Although it appears that good design does not come naturally, there are a few advantages.

It’s just that it’s been around for a long time. That’s not to say it wasn’t ahead of its time; we believe it was, but times have evolved, and it still is. It would be intriguing to see what a seasoned founder could come up with if they relaunched, but who knows if they’ll ever catch the “big 4” of Better Proposals, Qwilr, Proposify, and PandaDoc.


In this piece, we’ve discussed the top 5 proposal management software providers as well as the benefits of using business proposal software.

If you’re a freelancer, an agency, or a service company of any kind, we think you’ll find Better Proposals to be quite useful. Better Proposals was created with a single goal in mind: to get your proposals signed by your clients. Everything that goes into it, from conversion optimization to best practices and world-class design, is something they stress about as a firm. If you’re looking for the best business proposal templates, you are sure to find them at

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