Sometimes mistakenly send an email to a colleague. It may break the concentration in an office environment. You have already sent an email. How can we avoid it? Microsoft Outlook allows you to unsend and recalls emails just in a few clicks. Indeed it allows you to retrieve a message you have already sent.
It is suitable for a business account because sometimes you forget to attach any file or misspell your colleague’s name.
This great feature is not coming without limitations. Please remember the following things when you are doing this:
It is only Possible when recipients have the Outlook email. If they have other accounts, then you cannot recall your email.
The feature is not user-friendly because it may negatively impact the recipients if you recall an email.
It is only possible when recipients have yet to open the email.
You cannot undo an email in outlook web.
Only certain Microsoft accounts have this facility.
If you fulfill all these conditions, perform a recall request After sending a wrong email.
How to Undo an Email on Outlook
If you want to recall your email, please follow the step-by-step process.
- After login into your account, you have to check the send item folder in the inbox.
- Undo a Sent Email on Outlook
- Search the email. You want to recall.
- Select the email you want to undo.
- Now click the message at the top of your window.
- The dropdown option will open when you choose actions.
- In this dropdown menu, you can find recall this message.
- Click the recall the message option to undo the sent email.
- Now select delete unread copies of this message.
- Now select tell me if recall succeeds or fails for each recipient. Checkbox if you want a notification new about the recall result.
- Replace a Sent Email on Outlook
- Search the email. You want to recall.
- Select the email you want to undo.
- Now click the message at the top of your window.
- The dropdown option will open when you choose actions.
- In this dropdown menu, you can find recall this message.
- Click the recall the message option to undo the sent email.
- You can find another option to delete unread copies and replace them with a new message.
- Now select tell me if recall succeeds or fails for each recipient. Checkbox if you want a notification new about the recall result.
- Now replace the old email with a new message, then you have to compose a new message before clicking send button.
Microsoft Outlook also gives your a similar option like delay sending messages. Here is the guide for it.
- Delay sending a group of message
- First click on the file tab
- Click manage rules and alerts
- The new rule is under the email rules tab.
- A rules wizard will pop up.
- In the first step up, select a template box.
- Now click apply the rule on messages I sent and click next to continue.
- Step 1 select the condition and select the box option you want to choose. Click Next.
- If you are unchecked confirmation box will appear. On the other hand, the rule will apply to all your messages if you say yes.
- Now under step 1 of select the actions list. Select the number of minutes you want to delay the delivery.
- Now edit the rule description in step 2.
- Enter the number of minutes, such as 60 minutes for 1 hour and 120 minutes for 2 hours.
- Click ok and hit next.
- Another check box is open. Now you have to select exceptions if necessary.
- If you want to apply the rule, click next, and in the rule, you have to select the specified names to make a list of exceptions.
- After that, turn on this rule to apply.
- Now click finish
- Now you can send a mail to check the rule before relying on the system.
- If your test email is successful, you can send it a message, and it will stay in the outbox for a specific time.
For Collaborative communication, Microsoft Outlook is the best, especially for business, because you have some advantages over other email service providers. You can do this by intentionally clicking on the reply all button Pura private message.
I hope that this article resolves all your issues related to the recall option of the Microsoft Outlook account.
Frequently Asked Questions ( F.A.Q)
Question: What’s wrong with me? Why can’t I be able to recall my recipient’s Outlook email address?
Answer: First, make sure that you comply with all the requirements to permit Outlook to recall to work, i.e., the recipient, and you are connecting to an Exchange server belonging to the same company and using Outlook for email as a client.
If these circumstances apply to you, but you’re not able to recall your recipient’s name, it is possible that your attempt did not succeed due to any other reason beyond your control.
Here are some possible causes for why Outlook email recall might not have succeeded despite meeting all the requirements for success:
The recipient may have already viewed this email (Note you’ll receive the reminder email, but the email that was delivered in the first place will be sitting there on the desk)
If you’ve experienced your email being redirected to a separate folder from your inbox, it’s because of inbox filtering rules or filters.
If the message is sent via an open or affixed folder
Question: What should I do if the Recall This Message command isn’t working?
Answer: If the Recall This choice for messages isn’t available, you must create an Exchange server account. Click Tools> Account Settings, then Email, and check your Type column to identify the type of account associated with each account in the Outlook profile. There’s a chance that you’re located in a place where you cannot access the recall option since the feature isn’t offered at your workplace.
Question: Are there other ways of saving messages within Outlook?
Answer: This way, you will be free from the shame of having to set up an eternal delay for your Outlook email. You can configure this through the File > Manage Rules and the Alerts menu in your Outlook accounts for emails.