If you are looking for a moving company for your upcoming move, it is important to do your homework so that you do not hire a moving company that does not have the experience and expertise to move sensitive records while maintaining safe custody. Keep in mind that selecting a Last Minute Movers company based primarily on price can incur higher costs in the future when considering penalties associated with theft or tampering with company personal records.
Choose a reputable mover
By taking the time to find the most reputable office moving and records management companies, you will be taking a huge step towards protecting your company from identity theft and other risks that can seriously damage your finances and reputation. All company records contain sensitive information (some of which is confidential) and can only be safely relocated through a secure and structured Chain of Custody process during the entire movement.
Since you are getting quotes from moving companies, it is your responsibility to do your due diligence to ensure that you are hiring a reputable office moving company. Here are some of the most important things to do and consider. By taking the time to find the most reputable office moving and records management companies, you will be taking a huge step towards protecting your company from identity theft and other risks that can seriously damage your finances and reputation. All company records contain sensitive information (some of which is confidential) and can only be safely relocated through a secure and structured Chain of Custody process during the entire movement
- Investigate moving companies by checking if the company is registered with the Department of Transportation, checking status with the Better Business Bureau, and reviewing online feedback from previous clients.
- Make sure your company has records and information management (RIM) expertise. Regular movers say they can box and move records, but in today’s world of increasingly complex compliance and legal issues surrounding the proper disposition of records, you can’t. A professional RIM company will be your trusted advisor, providing you with the information you need not only to safely move your records, but to keep them safe and compliant after the move. RIM Mover keeps you up to date with the latest records and information management best practices, so you can be sure all your company’s sensitive information is protected.
- Find out if the company offers a range of moving services to fit your business. Using a company that provides offices and records directors is not only cost effective, but also reduces the liability of hiring multiple directors.
- Check how the moving company moves your confidential records. Does your company use corrugated or plastic boxes? If so, this is a red flag. The best moving companies will move their records in reusable gondolas that are packed, sealed and stamped to preserve the chain of custody and make the process as efficient as possible. Reduce packing and unpacking time to get up and running quickly with minimal downtime.
- Ask about the company’s employee background checks, employee requirements, and how each transfer is audited to ensure employees comply with regulations, laws and company policies.